Regional Site Admin & Field Ops Support

Schauenburg International; Greater Tubatse Local Municipality; On-site; ZAR 180,000 - 240,000; Full time

Job summary

Schauenburg Systems invites applications for an Administrative Support role to assist regional technical coordinators. You will handle daily office tasks, data entry, filing, and maintain records for the Limpopo region, ensuring accuracy and confidentiality.

The position requires Matric, at least 3 years in administration, strong MS Office skills, familiarity with Syspro, knowledge of in-store operations, and a valid vehicle. A proactive, detail-oriented team player is essential.

Qualifications

• Matric required; basic IT skills essential.
• Minimum 3 years in an administration role.
• Knowledge of in-store operations is a plus.
• Must have a vehicle.

Responsibilities

• To act as the point of contact internally for day-to-day interaction with technical coordinator and technicians for your region.
• To provide administrative support, including typing, filing, data capturing/ input, maintenance, travel claim, HR information and documentation and management of information held by the region.
• To prepare and assist in the collection of data for such monthly, quarterly and annual reports as may be required from time to time.
• To coordinate the booking of travel and accommodation for all department employees.
• Checking and updating of POD’s list and age debtors daily.
• Accurate quoting as per customer requirement and submitting quote to relevant client.
• Checking that orders placed correspond to quotes. Submitting verified quote to internal sales for invoicing.
• Follow up on contract orders on a daily basis with the mine.
• Following up on unpaid strips and quotes on a weekly basis with the relevant technical coordinator and mine contact person.
• Forwarding of SABS requests to the mine.Booking of all field service reports and new instruments delivery reports on the SMS system.
• Monthly lease contracts to be updated on invoiced contracts list and to be sent to accounts department for invoicing before the 5th of each month.
• Full maintenance contracts to be updated on contracts list and invoiced before the 20th of each month.
• Updating of GP totals monthly.
• Correct entering of all requisition and attaching workflow documents for all supplier orders onto Syspro for authorization.
• Receiving of Purchase orders and requisitions, sending of original documentation to Head Office.
• Housekeeping.
• Any other reasonable duties given to you by your direct supervisor/Manager

Skills

MS Office

Education

Matric

Tools

Syspro

Job description

Schauenburg Systems invites applications for an Administrative Support role to assist regional technical coordinators. You will handle daily office tasks, data entry, filing, and maintain records for the Limpopo region, ensuring accuracy and confidentiality.

The position requires Matric, at least 3 years in administration, strong MS Office skills, familiarity with Syspro, knowledge of in-store operations, and a valid vehicle. A proactive, detail-oriented team player is essential.