Receptionist - Cape Region

Tsebo Solutions Group; Cape Town; On-site; ZAR 180,000 - 240,000; Full time

Job summary

Tsebo Solutions Group is seeking a professional Concierge/Receptionist in Cape Town to warmly welcome visitors, manage arrivals, and coordinate meeting room setups. You will provide information on amenities, assist with travel arrangements, and support clients with routine tasks while ensuring a high level of service.

Role requires strong English communication, a Grade 12, and 3+ years in a reception or frontline hotel/customer service role.

Qualifications

• Grade 12 (non-negotiable).
• 2-3 years frontline hotel/customer service experience.
• Minimum 3 years’ experience as a Receptionist.

Responsibilities

• Review visitor and client arrivals for the day.
• Attend to special arrival and meeting room requirements.
• Provide information about amenities, area and venues.
• Anticipate client needs and build rapport with clients.
• Offer assistance with tasks (e.g. travel arrangements, taking messages, restaurant reservations).
• Assist with meeting room technical requirements.
• Report client feedback to the Helpdesk and revert to clients with resolution.
• Escalate unresolved complaints to the Manager when necessary.
• Report building maintenance to the TFS call centre daily.
• Ensure meeting rooms are set up as required by the client.
• Conduct daily inspections to keep meeting rooms tidy and equipment ready.
• Sign Condeco panels in and out as required.
• Ensure rooms are cleared and tidied after meetings.

Skills

MS Office

English proficiency

Customer service

Communication skills

Time management

Outgoing personality

Education

Grade 12

3 years frontline hotel/customer service experience

3 years’ experience as a Receptionist

Tools

MS Office Suite

Computer literacy

Job description

• Review visitor and client arrivals for the day
• Attend to special arrival and meeting room requirements
• Provide information about amenities, area and venues
• Anticipate client needs and build rapport with clients
• Offer assistance with certain tasks (e.g. confirming travel arrangements, taking messages, restaurant reservations, etc)
• Offer assistance with meeting room technical requirements.
• Report client feedback to the Helpdesk and revert to clients and visitors with resolution
• Escalate unresolved complaints to the Manager when necessary
• Report any building maintenance to the TFS call centre daily.
• Ensure compliance with health and quality standards
• Ensure all meeting rooms are set up as required by the client.
• Conduct daily inspections to ensure that all chairs are in place, meeting room is clean and cables are tidy.
• Test AC and VC equipment prior to use.
• Ensure water jugs are refreshed regularly throughout the day and that clean glasses are available at all times.
• Ensure that all white boards are cleaned, white board markers are working well and that an eraser is available.
• Sign Condeco panels in and out as and when required.
• Ensure that rooms are cleared and tidied after each meeting.
• Ensure that tables are cleared and chairs are aligned after each meeting.Report over flowing dustbins and cleaning issues to the cleaning team on duty in your area.
• Report and hand in any lost property found in meeting rooms to security.
• Ensure that all bookings for your floor is noted and planned at least 48 hours prior to the meeting.

Duties & Responsibilities

Operational Delivery

• Review visitor and client arrivals for the day
• Attend to special arrival and meeting room requirements
• Provide information about amenities, area and venues
• Anticipate client needs and build rapport with clients
• Offer assistance with certain tasks (e.g. confirming travel arrangements, taking messages, restaurant reservations, etc)
• Offer assistance with meeting room technical requirements.
• Report client feedback to the Helpdesk and revert to clients and visitors with resolution
• Escalate unresolved complaints to the Manager when necessary
• Report any building maintenance to the TFS call centre daily.
• Ensure compliance with health and quality standards
• Ensure all meeting rooms are set up as required by the client.
• Conduct daily inspections to ensure that all chairs are in place, meeting room is clean and cables are tidy.
• Test AC and VC equipment prior to use.
• Ensure water jugs are refreshed regularly throughout the day and that clean glasses are available at all times.
• Ensure that all white boards are cleaned, white board markers are working well and that an eraser is available.
• Sign Condeco panels in and out as and when required.
• Ensure that rooms are cleared and tidied after each meeting.
• Ensure that tables are cleared and chairs are aligned after each meeting.Report over flowing dustbins and cleaning issues to the cleaning team on duty in your area.
• Report and hand in any lost property found in meeting rooms to security.
• Ensure that all bookings for your floor is noted and planned at least 48 hours prior to the meeting.

Customer Focus

• Work with teams to develop and maintain a customer-focused attitude toward activities, concentrating on those that most strongly contribute toward improving customer lifetime value
• Interact with client to provide and process information in response to inquiries, concerns and requests about products and services
• Conduct client satisfaction surveys to ensure clients are satisfied with the products and services
• Keep up to date with business objectives within the environment
• Provide advice on general changes and compliance within the workplace management framework when required
• Work with processes and procedures in such a way that operational efficiencies and performance are enhanced
• Attend to and resolve all customer queries timeously or escape when necessary
• Follow up and follow through on all queries timeously
• Manage conflict

Reporting

• Prepare all weekly/monthly reporting within set timeframes for submission to your manager
• Update and maintain all relevant records
• Compile and prepare stats as and when required by your manager

Code Of Conduct

• Undertake such other responsibilities as directed by Management that will drive sustainability.
• Work in a flexible way when the occasion arises so that tasks, which are not specifically covered in the job description, are undertaken.
• Take responsibility for one’s own performance.
• Promote TFS’s image and corporate citizenry through deliberate and co-ordinated activities.
• Adhere to the TFS’s Safety, Health, Environmental and Quality (SHEQ) Management System’s Policies & Procedures as applicable to this position.
• Ensure TFS ethical values are adhered to.

Skills and Competencies

• MS Office Suite
• Knowledge of equipment, materials and suppliers used in facilities management.
• Proven experience as a Concierge
• Familiarity with hospitality industry standards
• Proficiency in English; knowledge of additional languages is a plus
• Computer literacy
• A customer-oriented and professional attitude
• An outgoing personality
• Outstanding communication abilities
• Excellent organizational and time-management skills
• Hospitality and customer centric focus.

Qualifications

• Grade 12 (non-negotiable)
• Computer literacy
• 2-3 years frontline hotel/customer service experience
• Minimum 3 years’ experience as a Receptionist