Receiving & Dispatch Specialist

Plennegy (Pty) Ltd.; Gqeberha; On-site; ZAR 180,000 - 240,000; Full time

Job summary

Triton Express, part of the Plennegy Group, is seeking a Receiving and Dispatch Controller at Port Elizabeth. The role involves handling waybills, quotations, data entry in Freightware, client liaison, and supervision of cargo loading and dispatch operations.

Based in Port Elizabeth, the position focuses on accurate documentation, timely collections, and ensuring compliance with safety and process standards in daily freight activities.

Responsibilities

• Capturing / distributing waybills and POD data.
• Issuing agent waybill numbers, printing manifests and obtaining signatures.
• Entering client waybill and delivery requirement details as dictated by Freightware.
• Providing client quotations.
• Contacting clients viz parcel collections, verifying waybill no. via system, collect / delivery, cash payments and releasing goods.
• Collecting and sorting of waybills according to route requirements.
• Checking cargo in terms of damages, shortages, type and verifying waybills against cargo stickers.
• Creating scanning numbers for delivery and collection lists.
• Scanning parcels into trucks for delivery.
• Supervising of cargo loading, handling of safety compliances.
• Liaising with clients as is required / indicated.
• Conducting bay checks, investigating no deliveries, completing daily bay schedules and submissions.
• Monitoring daily / ad-hoc collections and providing collection instructions (by radio).
• Responding to delivery / collection clears and resolving queries / problems as indicated.
• Liaising with clients regarding delivery and collection information, data and instructions.
• Monitoring vehicle activity using satellite-tracking system.
• Processing agents’ freight by verifying quantities, destinations, parcel conditions, and affixing destination stickers.
• Supervising sortation and loading in designated storage area.
• Capturing / downloading waybills on Freightware and scanning waybills and parcels into branch stock.
• Ensuring collection schedules are debriefed (daily).
• Verifying airfreight lodging within required time frame.
• Scanning of inbound airfreight into depot and hands cargo to Senior Supervisor for delivery / sortation.
• Processing upliftment of all freight to satisfy agents’ cut-off times by waybill verification.
• Scanning all out-going parcels / cargo.
• Printing trip sheets.
• Supervise loading.
• Obtaining driver trip sheet acceptance (signature), hand waybills (copy) and record vehicle registration numbers.
• Directing parcel sorting into destination area / location.
• Verifying waybill against parcel and parcel stickers.
• Scanning parcels into Freightware by waybills and submitting to data capturers.
• Checking scanning on system.
• Recording cheques received in zone files and submit to data capturers.
• Log-off.
• Verifying documentation in terms of signatures, waybill no’s., etc.

Job description

Triton Express, part of the Plennegy Group, is seeking a Receiving and Dispatch Controller at Port Elizabeth. The role involves handling waybills, quotations, data entry in Freightware, client liaison, and supervision of cargo loading and dispatch operations.

Based in Port Elizabeth, the position focuses on accurate documentation, timely collections, and ensuring compliance with safety and process standards in daily freight activities.