Property Operations Manager

Excellerate JHI; Gauteng; On-site; ZAR 420,000 - 660,000; Full time

Job summary

Excellerate JHI is seeking an Operations Manager in Gauteng to oversee inspections, service contractor management, tenant installations, and building-related activities as directed by the Property Manager and Centre Manager.

You will lead budgeting, building management, and facilities maintenance, while coordinating with vendors and internal teams to ensure compliance with safety standards and lease conditions.

Qualifications

• Minimum Grade 12 qualification.
• Between 3 – 5 years of relevant experience in Facilities or Operations Management.
• Electrical, mechanical, or construction background, with technical skills.
• Experience in overseeing daily operations and coordinating team efforts.
• Proficiency in MS Office and SAP.

Responsibilities

• Budgeting & expense control: input on annual expense budget, manage monthly expense budget, create purchase orders, maintain stock register, issue work orders.
• Building management & administration: emergency and running maintenance, cleaning, security, house-keeping inspections, inventory, adherence to house rules, energy management, liaising with internal/external parties.
• Tenant installations, revamps & upgrades: act as on-site project manager for TI and small projects, coordinate with Centre/Property Manager.
• People management: performance management and staff development.

Skills

Budgeting

Communication skills

Numeracy

OHSA knowledge

Vendor management

Education

Grade 12

Tools

SAP

Excel

Word

PowerPoint

Job description

Who we are

We are a leading real estate services company that combines global standards with specialised local knowledge to create customisable high-performance solutions for our clients. We advise property owners and occupiers on every aspect of their property strategies and assist them in the development, buying, selling, leasing, valuing and management of their assets. Our dedication to quality and excellence sets us apart in the industry.

Why choose us

Be part of a forward-thinking culture that values entrepreneurial spirit and celebrates your best work. Collaborate with talented property professionals, leverage unparalleled resources, and enjoy opportunities for both personal and professional growth. At JHI, your contributions are encouraged and celebrated, ensuring a rewarding journey as you advance in your career.

About the role

We are seeking an Operations Manager to manage inspection of buildings, management and control of service- and maintenance contractors, management and control of tenant installations and execution of building relevant activities as predetermined by Property Manager and Centre Manager

What you will bring

Inherent requirements for the position (non-negotiable)

• Minimum Grade 12 qualification
• Between 3 – 5 years of relevant experience in Facilities or Operations Management
• Electrical, mechanical, or construction background, as well as technical skills
• Experience in overseeing daily operations and coordinating team efforts.

Additional demonstrable requirements:

• Proficiency in computer applications including MS Office (Excel, Word, Powerpoint), as well as business systems such as SAP.
• Awareness and implementation of quality standards.
• Basic contract management abilities.
• Proven experience in managing and maintaining service level agreements (SLAs) with vendors and service providers.
• Working knowledge and understanding of lease conditions.
• Administration principles and reporting expertise.
• Understanding of cost budgeting and control.
• Working knowledge of statutory requirements, including the Occupational Health and Safety Act.
• Excellent communication skills (verbal and written)
• Proficiency in basic numeracy skills

What you will be doing

In this role, you will lead efforts in budgeting and expense control, building management and administration, facilities maintenance, and tenant installations. Some of the most important tasks include the following:

• Budgeting & Expense Control:
  • Input on annual expense budget
  • Control Monthly expense budget
  • Manage & Create purchase orders on system
  • Maintain stock register
  • Manage & Issue work orders
• Building Management & Administration:
  • Manage and execute emergency and running maintenance
  • Manage aspects like cleaning, security and allocation of building sites.
  • Housekeeping inspections in accordance with inspection programme
  • Reinstatement inspections
  • Vacancy inspections
  • CAD vs vacant space inspections
  • Building inventory
  • Monitoring of adherence to house rules and reporting transgression of User Clause
  • Key Control
  • Issue parking access permits & Auditing of access permits
  • Energy Management (including meter readings) & Municipal Accounts (including electrical recoveries)
  • Liaise with internal and external parties on aspects of good housekeeping
  • Attend to logged calls
  • Register feet-counts in shopping centers daily (Rental only)
  • Populate and update on records
  • Risk Management, example access control
  • Implementation of emergency plans
  • Implementation & Monitoring of statutory requirements
  • Coordinating and processing Public Liability and Property Damage Claims
  • Coordinating and Chairing OHSA Meetings
• Tenant Installations, Revamps & Upgrades:
  • Act as on-site project manager
  • Manage smaller TI as well as smaller projects, including specifications
  • Project Management of Revamps and Upgrading in conjunction with Centre / Property Manager
• People Management:
  • Performance Management;
  • Training & Development

JHI is committed to striving for diversity and equitable representationin our workforce. Preference may thus be given to suitably qualified candidates as identified in our employment equity plan. Persons with disabilities are encouraged to apply.