Property Administrator

Sandak Lewin Property Trust; Cape Town; On-site; ZAR 360,000 - 600,000; Full time

Job summary

Sandak-Lewin Property Trust (Pty) Ltd seeks a Senior Property Administrator to oversee Rentals and Sales admin, ensuring lease documentation is complete and accurately loaded, and to manage the financial administration of a residential rental portfolio.

The role includes leading a small admin team, ensuring compliance, and coordinating with landlords and service providers. Cape Town-based position, requiring at least five years in portfolio administration.

Qualifications

• Five+ years in residential rental portfolio administration or property management.
• Strong lease administration background with a sharp eye for compliance and documentation.
• Experience journaling, reconciling accounts, owner statements and payment authorisation.
• Experience overseeing or training admin staff.
• Exposure to sectional title, full title and HOA admin is advantageous.

Responsibilities

• Due diligence and quality control: check and verify lease docs including FICA, tenant vetting, deposits, signatures.
• Team oversight: supervise maintenance admin, lease admin and debtors clerk, train new staff.
• Maintenance, insurance and renewals: oversee work orders, insurance claims, lease renewals and owner reporting.

Skills

Residential rental portfolios

Lease administration

Financial reconciliation

Staff leadership

Documentation compliance

Tools

Property management systems

TPN tenant vetting

Job description

Cape Town, South Africa | Posted on 10/27/2026

Job Title: Senior PropertyAdministrator (Rentals and Sales)

Job Type: Full-time, permanent

Please note: Only applicants already residing in Cape Town will be considered.

Overview

Sandak-Lewin Property Trust (Pty) Ltd is looking for a Senior PropertyAdministrator to join our Rentals and Sales division. This is the person who holds the detail together: checking that lease documentation prepared by our property practitioners is complete and correct, running the financial administration behind a residential rental portfolio, and overseeing a small admin team made up of a maintenance administrator, lease administrator and debtors clerk. We need someone meticulous, who follows things up and does not let paperwork slip.

Key Responsibilities

Due diligence and quality control

• Check and verifylease documentation prepared by the property practitioners, includingFICA, tenant vetting, deposits, supporting documents and signatures
• Confirm thatleases, renewals and lease rules are accurately loaded on the companysystem
• Pick up gaps,chase what is outstanding and make sure records are complete before filesare closed

Team oversight

• Oversee and guide the maintenance administrator, lease administrator and debtors clerk
• Oversee their work, answer queries and give clear direction
• Train new staff on the company system and support colleagues across departments who use it
• Authorise supplier and contractor payments once landlord funds are available
• Process levy payments, owner journals, receipts and contra linking
• Prepare and reconcile owner schedules, including funds held back for invoices not yet received
• Arrange landlord payouts and bond, VAT and savings payments

Maintenance, insurance and renewals

• Oversee work orders, contractor approvals and the maintenance items arising from ingoing and outgoing inspections
• Oversee insurance claims through to settlement
• Manage lease renewals with landlords, including increases and renewal terms
• Take full responsibility for a dedicated private portfolio, including all tenant queries and monthly owner reporting

Skills and Requirements

• Minimum of five years’ experience in residential rental portfolio administration orproperty management
• Strong lease administration background with a sharp eye for compliance and documentation
• Confident withjournals, reconciliation, owner statements and payment authorisation
• Previous experience overseeing or training admin staff
• Exposure to sectional title, full title and HOA administration is advantageous
• Computer literate on property management systems. TPN or similar tenant vetting experienceis advantageous
• Own reliable vehicle and a valid South African driver’s licence
• Well spoken, organised and able to work independently

Applicants who do not meet the minimum five years’ experience requirement will not be considered. Shortlisted candidates will complete pre-interview screening before an in-person interview.

What We Offer

A market-related salary commensurate with experience and qualifications, and the opportunity to join a dynamic and supportive team.

Company Commitment

At Sandak-Lewin Property Trust (Pty) Ltd, we are committed to transformation and the redress of past inequalities. Employment equity objectives will be considered as part of our selection process.