Property Admin Office Manager

RecruitMyMom; Johannesburg; On-site; ZAR 180,000 - 240,000; Full time

Benefits offered by this job

Free parking

On-site office

Job summary

RecruitMyMom in Parkview, Johannesburg, is seeking a detail‑oriented administrator to cover a 5‑month maternity leave for a residential property company. The role focuses on tenant invoicing, utility reconciliation, and general office support, from 07h30 to 16h00, Monday to Friday.

You will manage monthly invoices, maintain tenant records, handle queries with a customer‑friendly approach, and ensure accurate billing and record keeping within a structured office.

Qualifications

• Proven administrative or office management experience.
• Experience in property management or real estate.
• Experience with municipal utility billing or property software.
• Strong Excel, Word, and Outlook skills.

Responsibilities

• Prepare and issue accurate monthly invoices to residential tenants and maintain tenant records.
• Reconcile municipal accounts and update tracking spreadsheets for utilities.
• Record and distribute weekly meeting minutes and complete routine administrative tasks.
• Maintain organized digital and physical files for office records.

Skills

Administrative experience

Property management experience

Municipal utility billing experience

Microsoft Excel

Attention to detail

Customer service

Tools

Microsoft Excel

Microsoft Word

Microsoft Outlook

Job description

Parkview, Johannesburg, South Africa

Integral to the daily operations of an established residential property company, this full-time role is essential for maintaining tenant administration and financial reconciliation during a maternity leave cover. T his 5 month contract runs from the beginning of November 2026 until the end of March 2027. Working 40 hours per week (07h30 to 16h00, Monday to Friday) with lunch-hour flexibility, the successful candidate will manage monthly tenant invoicing, utility reconciliation, and general office support.

Key Responsibilities

• Tenant & Billing Administration: Prepare and issue accurate monthly invoices to residential tenants, maintain updated tenant records, and handle incoming email and telephonic queries with a customer-centric approach.
• Utility Reconciliation: Reconcile municipal accounts, update detailed tracking spreadsheets, and ensure tenant utility charges are accurately calculated and billed.
• Administrative & Governance Support: Record and distribute weekly meeting minutes while completing routine administrative tasks to support smooth office workflows.
• Record Management: Maintain well-organized digital and physical files to support office organization and record-keeping integrity.

Requirements

• Proven administrative or office management experience
• Proven experience working in the property management or real estate industry
• Prior experience dealing with municipal utility billings or property management software.
• High level of proficiency in Microsoft Excel, Word, and Outlook.
• Excellent interpersonal and communication skills with a positive, customer-friendly orientation.
• Strong numerical accuracy and attention to detail for handling billings and spreadsheet reconciliation.
• Valid driver's licence and reliable personal transport.

Required Software Skills

• Microsoft Excel
• Microsoft Word
• Microsoft Outlook / Email software

Benefits & Culture

• Structured office hours (07h30 – 16h00) with flexible lunchtime arrangements. (Note: the company usually closes for the week starting at Christmas to just after New Year), TBC.
• Dedicated, free parking directly in front of the office premises.
• Supportive, collaborative workplace environment.

Work Type & Location

• On-site (Office-based)

Employment Type

• Fixed-Term Temporary Contract (beginning of November 2026 – end of March 2027)