Project Management Clerk ZA

The Church of Jesus Christ of Latter-day Saints; Johannesburg; On-site; ZAR 250,000 - 300,000; Full time

Job summary

A faith-based organization in Johannesburg seeks a Senior Administrative Assistant to provide administrative support and coordinate projects for the AEC Division team. Candidates must have excellent communication skills, experience with business applications, and a current Temple Recommend. The role involves liaising with external entities and managing confidential information.

Qualifications

• Must hold a current Temple Recommend.
• 4 years of related experience required.
• Ability to manage confidential information.

Responsibilities

• Coordinate PM projects and monitor deadlines.
• Administer programs and respond to diverse challenges.
• Serve as an administrative liaison with external parties.

Skills

Excellent communication skills

Computerized business applications

Research and analytical skills

Education

High School qualification plus two years of training

Tools

Microsoft Word

Microsoft Excel

Microsoft PowerPoint

Job description

Overview

The purpose of this role is to assist in the work of salvation and exaltation by providing individual contributor senior level administrative support to one or more leader and/or one or more functional team or work group. The number of level 3 Administrative Assistant positions in each department or area should be limited.

Employees at this level work under minimal supervision and handle complex issues and problems that require comprehensive working knowledge and independent non-routine decision making using initiative originality ingenuity and sound judgment.

Responsibilities

• Administrator for the AEC Division team which includes the Area Architect Project Managers and the Area AEC Manager.
• Coordinator of PM projects following up on pending details, coordinate project team activities and ensuring deadlines are met. Monitor project budgets changes in budgets keep management appraised of budget status and Work Order status.
• Assists in the preparation of project files and control of records statistics and reports regarding operations and project team changes.
• Administers programs, projects and responds to diverse challenges and changing priorities.
• Serves as administrative liaison with others within and outside Church Employment regarding purchasing leases designs Work Orders tender process contracts and processing of payment certificates and invoices.
• Occasionally conducts research, analyse information and prepare recommendations.
• Deals with confidential information and to be sensitive in dealing with priesthood leaders.

Qualifications

• Must be worthy to hold a current Temple Recommend.
• High School qualification plus two years of post-high school education or training.
• 4 years of related experience; advanced office skills which include: Excellent communication skills, highly efficient with computerized business applications (spreadsheet, tables, forms and charts), good research analytical and data summation skills.
• Ability to author correspondence with minimal supervision.
• Tasks require sound judgment accuracy and timeliness.
• Skill level requirement: completion of the following assessment tests with a passing score: Microsoft Word-Experienced Users, Excel Basic and PowerPoint Essentials.

Key Skills

• Economics
• Account Management
• Computer Software
• Cosmetology
• Drafting
• Building Electrician

Employment Type: Full-Time

Experience: years

Vacancy: 1