Project Coordinator / Office Administrator (Engineering Sector)

PPC Recruitment; Johannesburg; On-site; ZAR 240,000 - 300,000; Full time

Job summary

PPC Recruitment is looking for a highly motivated Project Coordinator / Office Administrator to join their engineering team in City Deep, Johannesburg. This position offers a dynamic opportunity to develop a career in engineering and project management.

You will provide comprehensive administrative support and ensure smooth office operations while collaborating closely with project teams. Ideal candidates will possess strong organisational skills and a proactive approach to managing tasks.

Qualifications

• Previous experience in office administration or project coordination is preferred.
• Proficiency in Microsoft Office tools is essential.
• Exposure to project management systems is advantageous.

Responsibilities

• Manage daily office operations and document control.
• Coordinate office supplies and service providers.
• Maintain administrative systems and databases.
• Handle incoming calls and general correspondence.
• Organise meetings and support HR administration.
• Assist with finance administration, including invoices and expense claims.

Skills

Strong organisational and time management skills

Excellent written and verbal communication

High attention to detail and accuracy

Ability to manage multiple priorities

Proactive solutions-driven mindset

Ability to work independently and collaboratively

Education

Relevant qualification in Administration, Business or Project Management

Tools

Microsoft Office

Project management or document management systems

Job description

Our client in the engineering sector is seeking a highly motivated and ambitious Project Coordinator / Office Administrator to join their growing team based in City Deep.

This opportunity is ideal for a dynamic individual who is eager to develop a career in engineering, project coordination, and business administration. The organisation is looking for someone with a strong willingness to learn, grow, and contribute to a fast-paced environment.

Candidates currently studying part-time are encouraged to apply, provided they are available to work full-time.

Role Purpose

The successful candidate will provide comprehensive administrative and project coordination support, ensuring the smooth running of office operations and effective execution of projects.

This role plays a critical part in supporting project teams and leadership through efficient documentation, coordination, and administrative excellence.

Qualifications & Experience

• Relevant qualification in Administration, Business, or Project Management (preferred)
• Previous experience in office administration or project coordination
• Proficiency in Microsoft Office (Word, Excel, Outlook, PowerPoint)
• Exposure to project management or document management systems is advantageous

Skills & Competencies

• Strong organisational and time management skills
• Excellent written and verbal communication
• High attention to detail and accuracy
• Ability to manage multiple priorities in a fast-paced environment
• Proactive, solutions-driven mindset
• Ability to work independently and collaboratively

Key Responsibilities

• Office Administration
  • Manage daily office operations, including filing, record-keeping, and document control
  • Coordinate office supplies, equipment, and service providers
  • Maintain accurate administrative systems and databases
  • Handle incoming calls, emails, and general correspondence
  • Organise meetings, prepare agendas, take minutes, and track action items
  • Support HR administration (onboarding, leave records, timesheets)
  • Assist with finance administration including invoices, expense claims, and purchase orders (essential)

Working Conditions

• Office-based role in City Deep
• Occasional travel may be required depending on project needs
• Standard working hours with flexibility as required