Project Coordinator

Future Teams; South Africa; On-site; ZAR 279,000 - 390,600; Full time

Job summary

A prominent project management firm is seeking a remote Project Coordinator to join their Operations team. This role requires a proactive individual to provide essential support across the project lifecycle, ensuring timely and budget-compliant deliveries. Key responsibilities include documentation management, coordination of schedules, and effective communication with various stakeholders. Ideal candidates should have at least one year of experience in a similar support role, particularly within the construction sector, and possess strong organizational skills and proficiency in Microsoft Office applications.

Qualifications

• Minimum of 1 year’s experience in a similar coordination or project support role.
• Excellent written and verbal communication skills.
• Strong numerical skills and commercial awareness.

Responsibilities

• Provide day-to-day support to the Project Manager(s).
• Create and issue project documentation.
• Coordinate deliveries of materials and equipment.
• Monitor material usage to ensure projects remain within budget.

Skills

Project coordination

Communication skills

Numerical skills

Organizational skills

Time management

Microsoft Office Suite

Job description

Our UK-based client is a leading supplier and installer of underfloor heating systems for new build developments across the UK. Established in 2003, they have built a strong reputation for delivering high-quality, energy-efficient heating solutions, with extensive experience and technical capability within the construction sector.

Responsibilities

Project Coordinator to join their Operations team. This role will work closely with a Project Manager, providing essential support throughout the full project lifecycle to ensure projects are delivered on time, within budget, and to a high standard. You will liaise with clients, site teams, subcontractors, and internal departments in a busy, fast-paced environment, helping to coordinate schedules, materials, documentation, and compliance requirements.

This is a remote position open to those living anywhere in South Africa.

Duties & Responsibilities

• Provide day-to-day support to the Project Manager(s)
• Create and issue project documentation, including Technical Submissions, client templates, and other project-related documents
• Create purchase orders and reconcile invoices where applicable
• Track and manage the sending of underfloor heating (UFH) controls
• Arrange final UFH testing appointments and provide updates to clients
• Coordinate deliveries of materials and equipment
• Arrange labour and subcontractor attendance
• Support subcontractors with compliance requirements (e.g., Toolbox Talks)
• Manage incoming, outgoing, and internal communications
• Order materials and provide relevant compliance information (drawings, instructions, site information, etc.)
• Prepare quotations, variations, and sales orders where appropriate
• Liaise with internal departments (Finance, Project Coordination, etc.) and external stakeholders
• Work within departmental KPIs and ensure objectives are achieved within set timescales
• Monitor material usage to ensure projects remain within budget and quoted costs
• Provide excellent customer service to maintain a monthly NPS score target of 75%
• Carry out additional ad-hoc tasks as required by the Line Manager or Operations team

Skills, Experience & Requirements

• Minimum of 1 year’s experience in a similar coordination or project support role (construction industry experience preferred)
• Excellent written and verbal communication skills
• Strong numerical skills and commercial awareness
• Excellent organisational and time management abilities
• Ability to prioritise tasks and work effectively under pressure to meet deadlines
• Proactive, self-motivated, and able to work both independently and as part of a team
• High attention to detail with strong administrative capabilities
• Good IT and literacy skills, including working knowledge of Microsoft Outlook, Word, and Excel
• Keen to learn and committed to delivering high standards of customer service

Load Shedding

Applicants must be able to ensure they can maintain internet and power during UK office hours.

Please only apply if you meet the requirements and have the necessary experience.

Unfortunately, your application won’t be considered if you don’t meet the required skills and experience.