Project Administrator – Telecommunications

Whizants (Pty) Ltd.; Cape Town; On-site; ZAR 250,000 - 420,000; Full time

Job summary

Whizants (Pty) Ltd. in Cape Town seeks a Project Administrator to support the Project Manager and delivery teams in a telecoms context.

You will maintain project documentation, schedules, risk/issue logs, meeting minutes, and governance artifacts, coordinating across vendors and stakeholders to keep delivery on track. Key duties include preparing agendas, tracking actions, maintaining repositories, assisting with resource planning and financial administration, and supporting testing, deployment

Qualifications

• Diploma or degree in Project Management, Business Administration, IT or related field.
• 3–4 years’ experience in project administration or coordination.
• Experience in telecoms/ICT/technology sector is essential.
• Experience supporting complex projects with multiple teams, vendors and stakeholders.
• Strong proficiency in Microsoft Office and collaboration tools.
• Experience using Jira, Confluence, SharePoint or MS Project.

Responsibilities

• Provide day-to-day administrative support to the Project Manager and project team.
• Schedule project meetings, prepare agendas and coordinate attendance.
• Record and distribute minutes, decisions and action items.
• Maintain project plans, trackers, schedules and milestone updates.
• Monitor outstanding actions and follow up with stakeholders.
• Maintain risk, issue, dependency, decision and change-control registers.
• Compile weekly and monthly project status reports.
• Coordinate governance documents for SteerCo meetings.
• Maintain an organised project repository and ensure version control.
• Support resource planning, timesheet tracking and financial administration.
• Assist with purchase orders, invoices, project expenditure and budget tracking.
• Coordinate activities across business, technical, vendor and telecoms teams.
• Support testing, deployment and readiness activities.
• Assist with tracking defects, change requests and project deliverables.
• Escalate overdue actions, risks and delivery concerns to the Project Manager.
• Ensure compliance with project governance standards and reporting requirements.

Skills

Project coordination

Stakeholder management

Attention to detail

Education

Diploma or degree in Project Management, Business Administration, IT

Tools

Jira

Confluence

SharePoint

MS Project

MS Excel

PowerPoint

Word

Outlook

Teams

Job description

StartDate:Oct 2026 to March 2027

Role Overview:

The Project Administrator will provide administrative and coordination support to the Project Manager and delivery teams within a telecommunications environment. The role will ensure that project documentation, meetings, reporting, schedules, risks, issues and actions are accurately maintained and communicated.

Requirements:

• Diploma or degree in Project Management, Business Administration, Information Technology or a related field.
• A minimum of 3–4 years’ experience in project administration or project coordination.
• Previous experience working within the telecommunications, ICT, mobile, fibre or technology sector is essential.
• Experience supporting complex projects involving multiple teams, vendors and stakeholders.
• Strong proficiency in Microsoft Excel, PowerPoint, Word, Outlook and Teams.
• Experience using project tools such as Jira, Confluence, SharePoint or MS Project.
• Understanding of project governance, risk management, change control and delivery reporting.
• Experience working in Agile, Waterfall or hybrid delivery environments.

Key Responsibilities:

• Provide day-to-day administrative support to the Project Manager and project team.
• Schedule project meetings, prepare agendas and coordinate attendance.
• Record and distribute minutes, decisions and action items.
• Maintain project plans, trackers, schedules and milestone updates.
• Monitor outstanding actions and follow up with responsible stakeholders.
• Maintain risk, issue, dependency, decision and change-control registers.
• Compile weekly and monthly project status reports.
• Coordinate documentation required for governance forums and SteerCo meetings.
• Maintain an organised project repository and ensure version control.
• Support resource planning, timesheet tracking and financial administration.
• Assist with purchase orders, invoices, project expenditure and budget tracking where required.
• Coordinate activities across business, technical, vendor and telecommunications teams.
• Support testing, deployment and implementation readiness activities.
• Assist with tracking defects, change requests and project deliverables.
• Escalate overdue actions, risks and delivery concerns to the Project Manager.
• Ensure compliance with project governance standards and reporting requirements.