technical Project Administrator

iX engineers (Pty) Ltd.; Pretoria; On-site; ZAR 300,000 - 450,000; Full time

Job summary

iX engineers (Pty) Ltd. is seeking a skilled Project Coordinator located in Pretoria, Gauteng. The role involves maintaining project documentation, tracking deliverables, and ensuring compliance with company procedures. Candidates should possess a diploma or degree in a relevant field and project management certification is advantageous.

Ideal applicants will have 2-5 years of experience in project coordination, and familiarity with technical environments is preferred. Strong proficiency in project management tools and Microsoft Office applications is essential for success in this role.

Qualifications

• 2-5 years' experience in project administration or project coordination.
• Experience in technical environments such as Engineering, IT, Software, Telecommunications, or Construction.
• Experience supporting technical or systems-based projects is preferred.

Responsibilities

• Maintain and organize project documentation and records.
• Track project deliverables, timelines, and dependencies.
• Compile technical reports and system documentation.
• Produce regular project status and progress reports.
• Coordinate communication between project managers and technical teams.

Skills

Advanced Microsoft Excel

Proficiency in Microsoft Word

Proficiency in PowerPoint

Proficiency in SharePoint

Experience with MS Project

Experience with Jira

Experience with Monday.com

Experience with Asana

Education

Diploma or Degree in Information Technology

Diploma or Degree in Engineering

Diploma or Degree in Project Management

Diploma or Degree in Business Administration

Project Management certification (CAPM, PRINCE2, or PMP)

Tools

Document management systems

Project management tools

Job description

Key Roles and Responsibilities

• Maintain and organize project documentation and records.
• Prepare meeting minutes, project reports, and action logs.
• Track project deliverables, timelines, and dependencies.
• Coordinate project meetings and follow up on action items.
• Support the preparation of technical proposals and tender documentation.
• Ensure compliance with company procedures and documentation standards.
• Support technical teams with documentation, reporting, and presentations.
• Compile technical reports and system documentation.
• Coordinate submission and review of technical deliverables.
• Maintain project registers, logs, and databases.
• Liaise with engineers and technical specialists to monitor project progress.
• Maintain project schedules, trackers, and dashboards.
• Monitor project milestones and deadlines.
• Follow up on outstanding technical tasks.
• Assist with resource planning and coordination.
• Produce regular project status and progress reports.
• Track project budgets, costs, and resource utilization.
• Support invoice preparation and processing.
• Maintain financial records and reporting.
• Coordinate billing and payment activities with finance teams.
• Manage document control and version control processes.
• Ensure documents are reviewed, approved, and properly stored.
• Control document distribution and transmittals.
• Ensure compliance with quality standards and project requirements.
• Coordinate communication between project managers, technical teams, clients, vendors, and service providers.
• Track requests, issues, and technical queries.
• Support communication across multiple project workstreams.
• Identify opportunities to improve project processes.
• Develop templates, tools, and best practices.
• Support implementation of digital tools, reporting systems, and automation initiatives.

Education and Experience

Education

• Diploma or Degree in:
  • Information Technology
  • Engineering
  • Project Management
  • Business Administration
  • Or a related field
• Project Management certification (CAPM, PRINCE2, or PMP) is advantageous.

Experience

• 2-5 years' experience in project administration or project coordination.
• Experience in technical environments such as:
  • Engineering
  • Information Technology
  • Software
  • Telecommunications
  • Construction
• Experience supporting technical or systems-based projects is preferred.

Knowledge

• Project management principles, methodologies, and project lifecycles.
• Technical project environments (IT, engineering, or digital delivery).
• Budgeting, cost tracking, and financial reporting within projects.
• Project scheduling, resource planning, and progress monitoring.
• Procurement, contract administration, and vendor coordination.
• Data management, reporting systems, and project performance metrics.
• Document control and quality management processes.

Skills

Technical Skills

• Advanced Microsoft Excel.
• Proficiency in Microsoft Word, PowerPoint, and SharePoint.
• Experience with project management tools such as:
  • MS Project
  • Jira
  • Monday.com
  • Asana
• Experience with document management systems.
• Ability to prepare technical reports and project documentation.

Core Competencies

• Strong project coordination and organizational skills.
• Excellent communication and stakeholder management.
• Attention to detail and accuracy.
• Analytical and problem-solving skills.
• Ability to manage multiple priorities and meet deadlines.
• Strong administrative and reporting capabilities.
• Ability to work effectively in multidisciplinary teams.

Personal Attributes

• Proactive and self‑motivated.
• Able to work under pressure.
• Strong coordination and relationship management skills.
• Interest in technical projects and systems.
• Continuous learning mindset with a focus on process improvement.