Project Administrator

Penta Consulting; Johannesburg; On-site; ZAR 300,000 - 520,000; Full time

Job summary

Penta Consulting in Johannesburg, South Africa, is seeking an organised Project Administrator to support large-scale programmes within a professional project environment. You will coordinate meetings, capture minutes, track actions, and maintain governance documentation to ensure accurate reporting and strong project controls.

The role requires handling multiple priorities, comfortable working with SharePoint, Teams, Excel, PowerPoint, Word, Outlook, MS Project, and PPO, and providing essential

Qualifications

• Extensive experience in PMO, Project Administration, or Project Coordination roles.
• Experience working within a structured governance environment.
• Strong meeting coordination, minute-taking, and action-tracking skills.
• Experience with document control and project reporting.

Responsibilities

• Coordinate project meetings, workshops, and stakeholder communications.
• Produce accurate meeting minutes and maintain action logs.
• Support project governance activities and reporting processes.
• Maintain project documentation, records, and document control standards.
• Assist with dashboard reporting and project status updates.
• Manage project information within SharePoint, Teams, and other collaboration tools.
• Provide administrative and coordination support to PMO and project teams.
• Support project planning, tracking, and scheduling activities.

Skills

PMO experience

Project administration

Stakeholder communication

Organisational skills

Tools

SharePoint

Teams

Excel

PowerPoint

Word

Outlook

MS Project

PPO

Job description

Penta Consulting is a leading technology services partner delivering professional and managed solutions across EMEA.

We're hiring a Project Administrator for one of our major global technology partners. This role will support programme and project delivery teams, ensuring effective governance, coordination, reporting, and administration across a structured project environment.

Key Responsibilities

• Coordinate project meetings, workshops, and stakeholder communications
• Produce accurate meeting minutes and maintain action logs
• Support project governance activities and reporting processes
• Maintain project documentation, records, and document control standards
• Assist with dashboard reporting and project status updates
• Manage project information within SharePoint, Teams, and other collaboration tools
• Provide administrative and coordination support to PMO and project teams
• Support project planning, tracking, and scheduling activities

Key Requirements

• Extensive experience in PMO, Project Administration, or Project Coordination roles
• Experience working within a structured governance environment
• Strong meeting coordination, minute-taking, and action-tracking skills
• Experience with document control and project reporting
• Proficiency with SharePoint, Teams, Excel, PowerPoint, Word, Outlook, MS Project, and PPO
• Excellent organisational and stakeholder communication skills
• Ability to manage multiple priorities in a fast-paced project environment

If you're a highly organised Project Administrator looking to contribute to large-scale programmes and work within a professional project environment, we'd love to hear from you.