Project Administrator

OutsideCapital; Cape Town; On-site; ZAR 180,000 - 300,000; Full time

Job summary

OutsideCapital is seeking a highly organized administrator to partner with a Programme Administrator, taking ownership of day-to-day administration for allocated projects, workstreams and recurring processes.

You will maintain trackers, governance records, document stores, meeting follow-ups, and finance inputs to keep compliance files accurate and moving in a fast-paced consulting environment. A numerate degree and 2–4 years experience in administration or finance support are required.

Qualifications

• Numerate degree (or NQF 7 equivalent) and 2–4 years in administration, finance support, project support or office support.
• Strong spreadsheet confidence, systems fluency and commercial curiosity.
• Owned trackers, document control or workflow systems without constant supervision.
• Supported invoicing, timesheets, expenses or month-end processes accurately.
• Worked across multiple project teams with prompt, closed-loop communication.
• Used digital tools and AI responsibly to improve speed and accuracy.
• Comfortable with numbers, budgets and basic project-finance logic.

Responsibilities

• Own day-to-day administration for allocated projects, workstreams and recurring processes.
• Keep trackers, governance records, document stores and meeting follow-ups up to date.
• Enter finance inputs and maintain compliance files with accuracy in a fast-paced consulting environment.
• Communicate across teams to ensure timely and error-free deliverables.

Skills

Spreadsheet proficiency

Systems fluency

Commercial curiosity

Invoicing / finance support

Cross-team communication

Document control

Education

Numerate degree (or NQF 7)

Job description

You will partner with a Programme Administrator and take ownership of day-to-day administration for allocated projects, workstreams and recurring processes. You will keep trackers, governance records, document stores, meeting follow-ups, finance inputs and compliance files accurate and moving in a fast-paced consulting environment.

Profile for success

You will bring a numerate degree (or NQF 7 equivalent) and 2-4 years in administration, finance support, project support or office support, with strong spreadsheet confidence, systems fluency and commercial curiosity.

• Owned trackers, document control or workflow systems without constant supervision.
• Supported invoicing, timesheets, expenses or month-end processes accurately.
• Worked across multiple project teams with prompt, closed-loop communication.
• Used digital tools and AI responsibly to improve speed and accuracy.
• Comfortable with numbers, budgets and basic project-finance logic.