Production Admin Assistant

3L Consulting (Pty) Ltd; Boksburg; On-site; ZAR 180,000 - 240,000; Full time

Job summary

3L Consulting (Pty) Ltd in Boksburg is seeking a Production Administration Assistant to support a busy mining-equipment manufacturing operation. The role focuses on quotations, production administration, work-in-progress updates and maintenance coordination.

You will handle health and safety documentation, maintain schedules and records, and provide essential administrative support to the General Manager. The ideal candidate is organised, accurate and able to work on-site in a fast-paced

Qualifications

• Matric.
• 1 to 3 years’ experience in a production, manufacturing or similar operational environment.
• Experience preparing quotations using Pastel or a similar accounting or business platform.
• Intermediate to advanced Microsoft Excel skills.
• Good administrative, record-keeping and reporting skills.
• Strong written and verbal business English.
• Comfortable working in a busy, fully on-site production environment.

Responsibilities

• Prepare and issue customer quotations using Pastel.
• Update and maintain work-in-progress records.
• Provide administrative support within the production environment.
• Help ensure that relevant standard operating procedures are followed.
• Coordinate and monitor planned and preventative maintenance of mining equipment and machinery.
• Maintain accurate maintenance schedules, records and supporting documentation.
• Coordinate and monitor work completed by external maintenance and quality service providers to ensure compliance.
• Assist with compliance with Health & Safety legislation and company policies.
• Arrange and record Health & Safety meetings.
• Maintain all Health & Safety records and supporting documentation.
• Prepare operational and administrative reports.
• Provide general administrative support to the General Manager.
• Assist with other production-related administrative duties when required.

Skills

Organisational skills

Written and verbal English

Education

Matric

Tools

Pastel

Microsoft Excel

Job description

Role Overview

We are looking for an organised and dependable Production Administration Assistant to support our client’s busy mining-equipment manufacturing operation in Boksburg.

The successful candidate will assist with quotations, production administration, work-in-progress updates, maintenance coordination, Health & Safety documentation and general administrative support to the General Manager.

Key Responsibilities

• Prepare and issue customer quotations using Pastel.
• Update and maintain work-in-progress records.
• Provide administrative support within the production environment.
• Help ensure that relevant standard operating procedures are followed.
• Coordinate and monitor planned and preventative maintenance of mining equipment and machinery.
• Maintain accurate maintenance schedules, records and supporting documentation.
• Coordinate and monitor work completed by external maintenance and quality service providers to ensure compliance.
• Assist with compliance with Health & Safety legislation and company policies.
• Arrange and record Health & Safety meetings.
• Maintain all Health & Safety records and supporting documentation.
• Prepare operational and administrative reports.
• Provide general administrative support to the General Manager.
• Assist with other production-related administrative duties when required.

Minimum Requirements

• Matric.
• 1 to 3 years’ experience in a production, manufacturing or similar operational environment.
• Experience preparing quotations using Pastel or a similar accounting or business platform.
• Intermediate to advanced Microsoft Excel skills.
• Good administrative, record-keeping and reporting skills.
• Strong written and verbal business English.
• Comfortable working in a busy, fully on-site production environment.

Advantageous Requirements

• Previous experience using Pastel.
• Previous Health & Safety experience or relevant training.
• Experience coordinating maintenance activities or external service providers.
• Experience working in a mining-equipment or related manufacturing environment.
• A valid driver’s licence and own reliable transport.

Ideal Candidate

The ideal candidate is organised, accurate and dependable, with a practical approach to administration. They take ownership of their responsibilities, follow tasks through to completion and enjoy keeping a busy production operation organised and running smoothly.