Procurement & Creditors Administrator

RSAWEB; Cape Town; On-site; ZAR 180,000 - 300,000; Full time

Benefits offered by this job

Medical Aid contribution

Medical Insurance contribution

Discounted Internet connectivity

Free barista coffee and snacks

Wellness programme (Lyra)

Job summary

RSAWEB seeks a Procurement & Creditors Administrator in Cape Town to support procurement, creditors and operations. You will reconcile supplier accounts, validate invoices against POs and goods received, and manage paycard and utility payments.

Strong ERP experience and 2+ years in a similar role are expected. Work with Finance and Operations to ensure accurate documentation, timely processing, and effective record keeping across 30-day and COD suppliers.

Qualifications

• Min 2 years’ experience in creditors or procurement administration.
• Experience with supplier reconciliations and resolving invoice or payment discrepancies.
• Experience with purchase orders, supplier invoices and goods received documentation.
• ERP or procurement system experience would be beneficial.

Responsibilities

• Reconcile monthly supplier accounts and match invoices to purchase orders.
• Validate stock received against supplier invoices before payments.
• Resolve discrepancies and follow up on documentation.
• Manage paycard transactions and petty cash reconciliations.
• Coordinate PO and payments for node and office utilities.
• Support procurement and related data capture tasks.

Skills

Supplier reconciliations

Accounts payable

Procurement administration

ERP systems

Attention to detail

Record keeping

Education

Finance / Accounting qualification

Tools

ERP software

Paycards management

Job description

Cape Town, South Africa

The Procurement & Creditors Administrator provides accurate and efficient administrative support across procurement, creditors and operational processes. The role is responsible for reconciling supplier accounts, validating invoices against purchase orders and goods received, managing paycard transactions and reconciliations, and coordinating approved rental, electricity and node payment processes. Working closely with Finance and Operations, the role ensures that procurement and payment documentation is accurate, complete and processed within required timelines.

Key Responsibilities

• Perform monthly 30-day supplier account reconciliations, ensuring invoices are accurately matched against approved purchase orders.
• Validate stock received against supplier invoices to ensure that goods have been received before month-end payments are processed.
• Follow up on discrepancies, outstanding documentation or queries relating to supplier accounts.
• Assist the Finance team with supplier and payment queries relating to 30-day and COD procurement suppliers and maintain accurate records for reconciliations and supporting documents.

Paycard & Petty Cash Administration

• Manage and reconcile company paycard transactions, ensuring all expenditure is accurately recorded and supported by the required documentation.

Node, Office & Utility Payments

• Coordinate PO and payment processes for Octotel node and office rentals and electricity.
• Ensure invoices and supporting documentation are received, verified and submitted for payment within the required timelines.
• Maintain accurate records of electricity consumption figures for ESG reporting purposes.

Procurement Administration

• Provide administrative support to the Procurement department as required.
• Assist with creating purchase orders and liaising with suppliers, updating stock sheets and assisting with procurement related data capturing.

Requirements

• A relevant certificate, diploma or qualification in Finance, Accounting, Bookkeeping, Procurement, Supply Chain or Business Administration would be advantageous.
• Minimum 2 years’ experience in a creditors, procurement administration, accounts payable or similar finance/administrative role.
• Experience performing supplier account reconciliations and resolving invoice or payment discrepancies.
• Experience working with purchase orders, supplier invoices and goods received documentation.
• Experience with COD and 30-day supplier accounts would be advantageous.
• Experience managing or reconciling company cards, paycards or petty cash would be beneficial.
• Experience working within an ERP, accounting or procurement system would be advantageous.
• Medical Aid company contribution
• Medical Insurance Company Contribution
• Corporate Gap Cover rates
• Discounted Internet Connectivity
• Free Barista prepared coffee, breakfasts and snacks.
• Employee Wellness Programme (Lyra). Providing free 24/7/365 counselling for you and your family in your household, as well as other health and wellbeing resources, provided by registered professionals.
• Exposure to latest industry technologies and standards
• Lastly, a work environment that rivals the very best!