Procurement Coordinator & Data Specialist

GVW Group, LLC; South Africa; On-site; ZAR 180,000 - 360,000; Full time

Job summary

GVW Group (Pty) Ltd is a dynamic private investment and industrial holding company seeking a detail-oriented Procurement Administrator in Cape Town to support buyers and the Strategic Purchasing Manager.

You will coordinate sourcing documentation, maintain procurement data, track purchasing activities, and help resolve supplier invoice discrepancies, working closely with suppliers, Finance and internal teams.

Qualifications

• Diploma in Business or Supply Chain.
• 1–2 years of relevant experience.
• Proficiency in ERP/MRP and procurement systems, including maintaining supplier, pricing, and purchasing data.
• Strong Excel, reporting, document-control, and database-management skills.
• Excellent attention to detail and organization.
• Clear written and verbal communication with supplier engagement.

Responsibilities

• Support sourcing activities: Compile and issue RFQ packages with drawings, BOMs, specs and usage data.
• Coordinate ECOs: Administer ECOs from request to RFQs and supplier follow-up.
• Maintain procurement data: Update supplier records, MOQs, lead times in ERP/MRP.
• Process purchase requisitions for production, PPAP, tooling and approvals.
• Resolve invoice discrepancies with buyers, suppliers and Finance within timelines.
• Track RFQs, responses, ECOs, approvals, deliveries and invoices; escalate as needed.
• Coordinate meetings; prepare materials, record minutes, maintain action logs.
• Maintain procurement reports and audit trails; support cost-reduction initiatives.
• Assist with continuous-improvement efforts; address data issues and delays.
• Complete additional duties assigned by the Strategic Purchasing Manager.

Skills

ERP/MRP

Excel

Data entry

Vendor engagement

Education

Diploma in Business or Supply Chain

Tools

ERP/MRP systems

Job description

GVW Group (Pty) Ltd is a dynamic private investment and industrial holding company seeking a detail-oriented Procurement Administrator in Cape Town to support buyers and the Strategic Purchasing Manager.

You will coordinate sourcing documentation, maintain procurement data, track purchasing activities, and help resolve supplier invoice discrepancies, working closely with suppliers, Finance and internal teams.