Procurement Analyst

Woolpert; Johannesburg; On-site; ZAR 420,000 - 540,000; Full time

Job summary

Woolpert is seeking a Procurement Coordinator to join its Global Procurement Team in South Africa. This fully remote role operates from 14:00 to 23:00 SAST, supporting PO administration, record management, supplier onboarding, and compliance with established procedures.

The ideal candidate has a matric, a bachelor’s degree in business or related fields, and at least five years’ experience in procurement, with ERP and P2P expertise including Dynamics 365 and major platforms such as Ariba or Coupa.

Qualifications

• Requires Grade 12 / Matric or equivalent.
• Bachelor’s degree in Business, Supply Chain, Procurement, Finance, or related field.
• Minimum 5 years’ experience in procurement, purchasing, accounts payable, supply chain, or related functions.

Responsibilities

• Manage full PO lifecycle from creation to issue resolution and stakeholder support.
• Review requisitions for completeness and compliance.
• Maintain procurement records, vendor data, and ERP documentation.
• Support procurement compliance and address non-compliant transactions.
• Assist supplier onboarding and documentation collection.
• Coordinate with suppliers, Finance, AP, and stakeholders to ensure efficient operations.
• Assist with procurement audits and provide required records and approvals.
• Maintain SOPs, work instructions, and training materials related to procurement.

Skills

Procurement controls

Stakeholder communication

Attention to detail

Multitasking

Documentation

Education

Bachelor's degree in Business / Supply Chain / Procurement

Grade 12 / Matric

Tools

Dynamics 365 F&O

Ariba

Coupa

Simfoni

Prokuria

iValua

Excel

Job description

We seek to move the world forward through innovative thinking.

Woolpert is an award-winning, global leader in architecture, engineering, and geospatial services. We blend design excellence with cutting-edge technology to deliver exceptional client value. Our team is passionate about their work and committed to building the next generation of industry leaders, and as a certified Great Place to Work®, Woolpert embraces progress and innovation to create limitless opportunities for career growth.

Woolpert is seeking a Procurement Coordinator to join its Global Procurement Team in South Africa. This is a fully remote position with working hours from 14:00 to 23:00 South African Standard Time (SAST). The successful candidate will support procurement operations through purchase order administration, procurement record management, supplier onboarding, and compliance with established procurement procedures.

What You Will Do

• Manage the full purchase order lifecycle, including creation, modification, monitoring, issue resolution, and stakeholder support.
• Review purchase requisitions and supporting documentation to ensure completeness, accuracy, and compliance.
• Maintain accurate procurement records, vendor information, and documentation within procurement and ERP systems.
• Support procurement compliance by reviewing purchasing activities and addressing non-compliant transactions.
• Assist with supplier onboarding, documentation collection, and vendor record maintenance.
• Coordinate with suppliers, Finance, Accounts Payable, and business stakeholders to support efficient procurement operations.
• Support procurement audits by gathering and providing required records, approvals, and supporting documentation.
• Maintain standard operating procedures, work instructions, and training materials related to procurement processes.
• Identify opportunities to improve procurement workflows, data accuracy, and operational efficiency.

What You Will Bring

• Grade 12 / National Senior Certificate (Matric) or equivalent.
• Bachelor's Degree in Business, Supply Chain Management, Procurement, Finance, Accounting, Operations Management or a related field.
• Minimum of 5 years' experience in procurement, purchasing, accounts payable, supply chain, finance operations, or related business functions.
• Proven experience managing purchase orders, supplier onboarding, procurement compliance, invoice resolution, and procure-to-pay (P2P) processes.
• Experience using ERP systems, preferably Microsoft Dynamics 365 Finance & Operations.
• Experience using procurement platforms such as Ariba, Coupa, Simfoni, Prokuria, iValua, or similar systems.
• Advanced proficiency in Microsoft Excel and the Microsoft Office Suite.

Knowledge, Skills & Attributes

• Strong knowledge of procurement, purchasing, purchase order administration, and procurement controls.
• Knowledge of procurement documentation requirements, supplier records management, and compliance processes.
• Excellent attention to detail with the ability to maintain accurate records and data.
• Strong organisational skills with the ability to manage multiple priorities and meet deadlines.
• Experience maintaining standard operating procedures, work instructions, and process documentation.
• Strong written and verbal communication skills with the ability to engage effectively with stakeholders at all levels.
• Ability to collaborate effectively with suppliers, Finance, Accounts Payable, and cross-functional teams.
• Strong analytical and problem-solving skills with the ability to identify and resolve procurement-related issues.
• Ability to work effectively within established policies, procedures, approval workflows, and compliance requirements.
• Process-oriented, controls-focused, and committed to continuous improvement.

Unique Benefits

Certified as a Great Place to Work®, Woolpert is one of the fastest growing architecture, engineering, and geospatial (AEG) companies in the world. With over 60 offices and countless projects around the globe, Woolpert makes a real difference at home and abroad. In addition to offering competitive pay, we provide employees with a robust set of unique benefits, including:

• Diverse experiences: Work on meaningful projects that improve quality of life around the world.
• Career development: Explore a wide range of learning and growth opportunities within and across industries.
• Fitness reimbursement, technology stipend, employee assistance program, and more: Choose the benefits that work best for you.
• Level up your career with Woolpert.

Why Woolpert?

Woolpert is looking for supportive, goal-oriented, and career-minded individuals who are, or are looking to become, industry leaders in their fields. We blend design excellence with innovative technology and geospatial applications to deliver exceptional value to our clients. When you join us, you'll join a team of experts who are passionate about their work and dedicated to building the next generation of industry leaders. Woolpert embraces progress and innovation, creating limitless opportunities for your career growth.

Find out more about what Woolpert has to offer here: http://woolpert.com/about-us/

Woolpert is an equal-opportunity employer. Woolpert is committed to the full inclusion of all individuals. We recruit, train, compensate, and promote regardless of race, religion, color, national origin, sex, disability, age, veteran status, and other protected status as required by applicable law. You may view more about EEO on our website: Equal-Employment-Opportunity-The-Law.pdf and EEO is the Law Poster Supplement.

Applicants who require an accommodation throughout the application and interview process should request this in advance by contacting your Recruiter