Procurement Administrator: Data-Driven Sourcing & ERP

GVW Group; Durbanville; On-site; ZAR 180,000 - 260,000; Full time

Job summary

GVW Group is seeking a Procurement Administrator in Cape Town to support buyers and the Strategic Purchasing Manager. You will coordinate sourcing documentation, keep procurement data accurate, track purchasing activities and help resolve supplier invoice discrepancies.

You will interact with suppliers, Finance and internal teams to drive process improvements and cost-reduction initiatives while maintaining records and reports.

Qualifications

• Diploma in Business or Supply Chain is required.
• 1-2 years of relevant procurement experience.
• Proficiency in ERP/MRP and procurement systems.
• Strong Microsoft Excel, reporting, document-control skills.
• Clear written and verbal communication, team-oriented approach.

Responsibilities

• Compile and issue RFQ packages with drawings, BOMs, specs and usage data.
• Administer ECOs and RFQs from intake to RFQ, supplier follow-up and system setup.
• Maintain supplier records, pricing, MOQs, lead times in ERP/MRP.
• Prepare requisitions for production, PPAP, tooling, and ROI documentation.
• Analyze supplier invoice short-pays and resolve discrepancies with Finance.
• Track RFQs, ECOs, approvals, deliveries and invoice actions; escalate delays.
• Schedule procurement meetings; prepare materials and record minutes.
• Maintain procurement reports, trackers and cost-reduction records; ensure audit trails.
• Identify lead-time improvements and data issues; recommend workflow improvements.
• Perform other duties as assigned by Strategic Purchasing Manager.

Skills

ERP/MRP proficiency

Excel

Attention to detail

Organization

Communication

Education

Diploma in Business or Supply Chain

Tools

ERP/MRP systems

Procurement systems

Job description

GVW Group is seeking a Procurement Administrator in Cape Town to support buyers and the Strategic Purchasing Manager. You will coordinate sourcing documentation, keep procurement data accurate, track purchasing activities and help resolve supplier invoice discrepancies.

You will interact with suppliers, Finance and internal teams to drive process improvements and cost-reduction initiatives while maintaining records and reports.