PROCUREMENT ADMINISTRATOR

People Dimension; Gauteng; On-site; ZAR 350,000 - 450,000; Full time

Job summary

People Dimension is looking for a Procurement Administrator in Gauteng, South Africa. You will be responsible for creating and managing procurement orders on SAP, ensuring timely execution and reporting to project management.

The ideal candidate should have at least 5 years of experience in an administrative or financial role, with strong skills in Excel, communication, and problem-solving.

Qualifications

• 5 years in an Administrative or Financial role.
• Proven ability to create and manage procurement orders on SAP.
• Proficient in costing reports and procurement processes.

Responsibilities

• Create Purchase Orders accurately.
• Maintain Open Purchase orders and process changes.
• Provide status reports for clients and projects.
• Document and test new procurement processes.
• Investigate purchase order errors and supply corrective actions.

Skills

Excellent numerical ability

Excellent Computer proficiency especially Excel

Adaptable to change

Fluent in English

Excellent communication skills

Good administration skills and discipline

Good problem-solving skills

Willing to work long hours

Strong negotiating skills

Basic knowledge of Procurement

Education

Matric

Degree in Business field preferred

Job description

POST IDENTIFICATION

Job Title Procurement Administrator

Department Procurement

Reporting to Supply Chain Manager

Required Minimum Qualification

• Matric
• Degree in Business field preferred

Required minimum experience

• 5 years in a Administrative or Financial role

Skills & competencies

• Excellent numerical ability
• Excellent Computer proficiency especially Excel
• Adaptable to change
• Must read, write and speak at least English fluently.
• Excellent communication skills.
• Excellent computer skills.
• Must have good administration skills and discipline.
• Must have good problem-solving skills.
• Wiling to work long hours.
• Strong negotiating skills.
• Must have a basic knowledge of Procurement.

JOB PURPOSE, DUTIES AND RESPONSIBILITIES OF THE POST

MAIN PURPOSE

Responsible for the creation and managing of procurement orders on SAP. Ensuring they are loaded correctly, in line with the Purchase Request. The implementation of processes and procedures, providing timely execution of purchase orders, assist purchasing with planning functions, provide timely reports to project management and assist in other logistics functions.

• Accurately create Purchase Orders
• Maintain all Open Purchase orders and amend changes as requested by relevant authorised departments.
• Provide status reports for different clients and different projects
• Ensuring new processes are documented and tested for accurate procurement of stock.
• Provide costing reports on projects to the relevant parties
• Investigating errors or inconsistencies in purchase orders or costings, and supply and executed corrective actions, whilst establishing preventative measures
• Liaise with project management to prioritize projects for purchasing according to execution
• Execute a manual MRP process to create purchase requests, perform product groupings, obtaining timely quotes and procuring stock.
• Check kit completion and drive kit releases
• Provide timely feedback to project management on project status
• Assist in the execution of other logistic functions