Procurement Administration Support

Omnia Holdings; Sandton; On-site; ZAR 180,000 - 240,000; Full time

Job summary

Omnia Holdings is seeking a Procurement Administration Support in Fourways, Gauteng to assist MOS procurement buyers with purchase agreements, documentation and ERP support. You will help ensure timely approvals, supplier engagement and accurate admin across procurement activities.

The role emphasizes processing, data accuracy and effective communication with suppliers and business users to maintain continuity of supply and compliance with procurement standards.

Qualifications

• Matric
• NQF Level 6 equivalent qualification – National Diploma
• BCom advantageous
• Excellent computer skills (ERP, Excel, Word, PowerPoint)
• CIPS L4 advantageous

Responsibilities

• Capture time-based purchase agreements from contracts received from category management/ business users.
• Ensure all the necessary, approved documentation is received (work orders, timesheets, equipment, financial dimensions etc.).
• Ensure no duplicate purchase agreements are captured.
• Sending purchase agreements for approval (checking for errors and resolving).
• Following up on approvals if necessary.
• Sending approved purchase agreements to suppliers and ensuring confirmation is received.
• Sending opened purchase agreements to Tactical Buying.
• Sending category specialists and managers purchase agreement commitment consumption reports every week.
• Expediting overdue orders (including sending procurement manager report and explaining delays).
• Handling queries from suppliers, business users and finance.
• Amending orders where required, only after ensuring changes are required.
• Sourcing of new suppliers.
• Supplier evaluations.
• Getting quotes for parts and services from business user requirements.
• Reporting all concerns to procurement manager.
• Assisting end users with ERP support where required.
• Managing mobile accounts with business users
• Mobile account activations and new user requests.
• Processing SIM card swaps and replacements.
• Processing device upgrades and renewals for Executives in accordance with policy.
• Managing mobile number changes, transfers and ownership changes.
• Coordinating mobile account suspensions and reactivations.
• Maintaining an accurate loan mobile asset and subscription register.
• Tracking contract end dates and notifying business users of upcoming renewals for the Corporate Accounts.
• Liaising with mobile service providers on operational queries and escalations.
• Managing lost, stolen or damaged device administration and related provider engagements.
• Facilitating international roaming and international calling requests in line with approval requirements.
• General admin.
• Improvement initiatives and projects with efficiency and effectiveness as the goal.

Skills

ERP systems

Excel

Word

PowerPoint

Microsoft Office

Education

Matric

National Diploma (NQF Level 6)

BCom advantageous

Tools

ERP systems

MS Office

Job description

PROCUREMENT ADMINISTRATION SUPPORT

Location: Fourways, Gauteng South Africa

Business Unit: Manufacturing, Operations and Supply Chain (MOS) | Procurement

Reports To: Senior Category Manager

Join MOS and help build the foundation for sustainable growth.

Omnia's Manufacturing, Operations and Supply Chain (MOS) function enables business performance across the Group through world‑class manufacturing, procurement, logistics and supply chain capabilities. Our teams play a critical role in ensuring safe, efficient and reliable operations that support customers across our agriculture, mining and chemicals businesses.

As part of Omnia Holdings Limited (JSE: OMN), you'll join a global, diversified business operating across the agriculture, mining and chemicals sectors. With operations in 23 countries, customers in more than 40 countries, over 70 distribution centres, and approximately 3,800 employees worldwide, Omnia develops innovative products, technologies and services that support food security, responsible mining and sustainable industrial development. Through science, innovation and collaboration, we help customers use resources more efficiently, solve complex operational challenges and create lasting value for a changing world.

At Omnia, you'll have the opportunity to work alongside industry experts, contribute to meaningful challenges, and grow your career in a purpose‑led organisation committed to innovation, learning and sustainable impact.

Innovating to enhance life, together creating a greener future.

ROLE IMPACT

Support the buyers in the purchase of goods, materials, and services to ensure that the companies operational needs are met, taking into account price, quality and delivery and to ensure continuity of supply.

Key Responsibilities

• Capture time‑based purchase agreements from contracts received from category management/ business users.


• Ensure all the necessary, approved documentation is received (work orders, timesheets, equipment, financial dimensions etc.).


• Ensure no duplicate purchase agreements are captured.


• Sending purchase agreements for approval (checking for errors and resolving).


• Following up on approvals if necessary.


• Sending approved purchase agreements to suppliers and ensuring confirmation is received.


• Sending opened purchase agreements to Tactical Buying.


• Sending category specialists and managers purchase agreement commitment consumption reports every week. Expediting overdue orders (including sending procurement manager report and explaining delays).


• Handling queries from suppliers, business users and finance.


• Amending orders where required, only after ensuring changes are required.


• Sourcing of new suppliers.


• Supplier evaluations.


• Getting quotes for parts and services from business user requirements.


• Reporting all concerns to procurement manager.


• Assisting end users with ERP support where required.


• Managing mobile accounts with business users


• Mobile account activations and new user requests.


• Processing SIM card swaps and replacements.


• Processing device upgrades and renewals for Executives in accordance with policy.


• Managing mobile number changes, transfers and ownership changes.


• Coordinating mobile account suspensions and reactivations.


• Maintaining an accurate loan mobile asset and subscription register.


• Tracking contract end dates and notifying business users of upcoming renewals for the Corporate Accounts.


• Liaising with mobile service providers on operational queries and escalations.


• Managing lost, stolen or damaged device administration and related provider engagements.


• Facilitating international roaming and international calling requests in line with approval requirements.


• General admin.


• Improvement initiatives and projects with efficiency and effectiveness as the goal.

Qualifications

MINIMUM REQUIREMENTS

• Matric


• NQF Level 6 equivalent qualification – National Diploma


• BCom advantageous


• Excellent computer skills (ERP, Excel, Word, PowerPoint)


• CIPS L4 advantageous

Experience

• 3 years or more in a buyer's assistant/administrative position in a manufacturing maintenance environment

Key Competencies

Knowledge

• Advanced knowledge of Microsoft Office – especially Excel


• Competent working with ERP systems


• Knowledge of ISO9001 standard


• Knowledge of regulations pertaining to procurement – including the OHSACT

Core Behavioural Competencies

• Teamwork


• Work Standards


• Reliability – Key Requirement


• Motivation of Self and Others – Self Starter, Ability to work Independently


• Adaptability


• Problem-solving


• Integrity and Trust – High Level of Ethics and Compliance


• Communication Skills – Both oral and written – Key Requirement


• Planning and Organization


• Stress Tolerance


• Initiative


• Building Relationships


• Attention to Detail


• Mentoring

Functional/Technical Competency

• Effective Relationship Management


• Brand Knowledge


• Product Knowledge


• Conflict Management


• Root‑cause Analysis


• Excellent Customer Service


• Negotiation Skills


• Good understanding of Maintenance Spares

Cross Functional Competency

• Collaboration

DIVERSITY, EQUITY & INCLUSION

A diverse team drives stronger outcomes. At Omnia, we are committed to creating an inclusive workplace where every individual is valued, respected and empowered to contribute. We believe that diverse perspectives, experiences and backgrounds strengthen our ability to innovate, solve complex challenges and create sustainable value. We welcome applications from suitably qualified candidates who share our commitment to excellence, collaboration and making a positive impact.

THANK YOU FOR YOUR INTEREST

Thank you for considering a career with Omnia. We appreciate the time and effort invested in your application. Our Talent Acquisition team carefully reviews every application received. While only shortlisted candidates will be contacted, we encourage you to keep exploring future opportunities within the Omnia Group as we continue to grow our teams across agriculture, mining and chemicals. We wish you every success in your career journey and thank you for your interest in being part of our purpose: Innovating to enhance life, together creating a greener future.