Administrator (Training)

Omnia Holdings; Sasolburg; On-site; ZAR 240,000 - 360,000; Full time

Job summary

Omnia Holdings in Sasolburg is seeking a dedicated Administrator (Training) to provide comprehensive administrative and coordination support for all Training and Development activities within the Technical Training Centre. You will ensure effective planning, delivery, monitoring, and reporting of learning interventions to enhance employee capability and organisational performance.

The role requires leveraging LMS, SharePoint and Payspace, coordinating logistics, audits and budgets, and

Qualifications

• Matric and a degree/diploma in HRM, HRD or Business Management.
• Experience with LMS and Microsoft Office; advanced Excel for data analysis.
• Strong administrative, organisational, reporting and stakeholder coordination skills.

Responsibilities

• Maintain training records on LMS, SharePoint, Payspace.
• Coordinate training needs and delivery aligned with objectives.
• Follow up with participants to ensure training completion.
• Arrange venues, bookings and participant communications for training events.
• Support audits and compliance with HR and training laws and legislation.
• Prepare monthly training reports and data to support decision-making.
• Assist with Training Centre projects, HR initiatives and continuous improvement activities.

Skills

LMS experience

Excel data analysis

Administrative coordination

Stakeholder coordination

Education

Matric

Bachelor's Degree / National Diploma in HRM/HRD/Business Management

Tools

Microsoft Office Suite

LMS (SharePoint/Payspace)

SharePoint

Job description

ADMINISTRATOR (TRAINING)

Location: Sasolburg, Free State, South Africa

Business Unit: Manufacturing, Operations and Supply Chain (MOS) | Technical Training Centre

Reports To: Superintendent (Training)

Join MOS and help build the foundation for sustainable growth.

Omnia's Manufacturing, Operations and Supply Chain (MOS) function enables business performance across the Group through world-class manufacturing, procurement, logistics and supply chain capabilities. Our teams play a critical role in ensuring safe, efficient and reliable operations that support customers across our agriculture, mining and chemicals businesses. As part of Omnia Holdings Limited (JSE: OMN), you'll join a global, diversified business operating across the agriculture, mining and chemicals sectors. With operations in 23 countries, customers in more than 40 countries, over 70 distribution centres, and approximately 3,800 employees worldwide, Omnia develops innovative products, technologies and services that support food security, responsible mining and sustainable industrial development. Through science, innovation and collaboration, we help customers use resources more efficiently, solve complex operational challenges and create lasting value for a changing world.

Innovating to enhance life, together creating a greener future.

At Omnia, you'll have the opportunity to work alongside industry experts, contribute to meaningful challenges, and grow your career in a purpose-led organisation committed to innovation, learning and sustainable impact.

ROLE IMPACT

To provide comprehensive administrative and coordination support for all Training and Development activities within the Technical Training Centre, ensuring the effective planning, delivery, monitoring, reporting, and compliance of learning interventions that enhance employee capability, support organisational development, and contribute to improved business performance.

Key Responsibilities

• Keeping data and records of training and development of employees on SharePoint, Payspace and LMS.
• Provide administrative support for identifying, coordinating, and addressing employee training and organizational development needs, ensuring the effective implementation of learning and development initiatives aligned with business objectives and competency requirements.
• Conduct ongoing follow-up with training participants to ensure completion of training requirements and achievement of learning objectives.
• Coordinate and manage all logistical and administrative requirements to ensure the successful delivery of training courses, workshops, training plans and development events.
• Coordinate training interventions and ensure all related documentation, records, and stakeholder communications are maintained accurately.
• Coordinate and administer training schedules, venue bookings, and participant communications to ensure the seamless delivery of all internal and external training events .
• Support compliance with Training, Human Resources, Labour Law, and Skills Development legislation, including Workplace Skills Plan (WSP), Annual Training Report (ATR) and Employment Equity (EE) requirements.
• Coordinate and administer learner feedback and third-party service provider evaluation surveys using Microsoft Forms, ensuring accurate data capture, reporting, and record management.
• Provide administrative support during internal and external audit processes, ensuring accurate documentation, record maintenance, and compliance with relevant standards and legislative requirements.
• Prepare, analyse, and distribute monthly training reports, statistical data, and management information to support decision-making, monitor training effectiveness, and ensure compliance with organisational and legislative requirements
• Ensure the integrity, accuracy, and maintenance of HR and Learning Management System (LMS) records, documentation, and reports.
• Maintain document control and data management within the Matrix Learning Management System.
• Provide administrative support for Technical Training Centre projects, HR initiatives, and continuous improvement activities.
• Coordinate meeting arrangements, prepare agendas, and record accurate minutes of meetings.
• Create and process Purchase Orders, Stores Requisitions, and related procurement documentation in accordance with company procedures.
• Support the administration, monitoring, and reporting of training budgets, ensuring effective cost control and adherence to approved budget allocations.
• Coordinate building and facility maintenance activities for the Technical Training Centre to ensure a safe and effective learning environment.
• Maintain accurate training records, certificates, attendance registers, and employee development documentation.
• Ensure training processes are effectively administered, compliant with relevant requirements, and aligned with organisational and employee development objectives.

Qualifications

MINIMUM REQUIREMENTS

• Matric
• Bachelor's Degree/National Diploma or Diploma in Human Resources Management, Human Resource Development or Business Management

Experience

• At least 2 years' relevant applied experience in a similar role within the Manufacturing industry
• Proficient in Learning Management Systems (LMS) and Microsoft Office Suite, with advanced Excel skills for data analysis, reporting, and record management.
• Strong administrative, organisational, reporting, and stakeholder coordination skills
• An understanding of Training and Development concepts, methodologies, and compliance requirements would be an added advantage.

Key Competencies

Knowledge

• Knowledge of relevant training related legislation requirements

Core Behavioural Competencies

• Teamwork
• Work standards
• Attention to detail
• Self- starter
• Reliability
• High Emotional Intelligence
• Adaptability
• Multi-tasking
• Integrity and trust
• Communication skills
• Effective Time management skills
• Innovative

Functional / Technical Competency

• Advanced computer skills (Microsoft Office packages)
• HRIS experience

Cross-Functional Competency

• Builds trust and rapport with others, strong ability to gain buy in and influence others, develop and maintain collaborative relationships with internal and external customers

DIVERSITY, EQUITY & INCLUSION

A diverse team drives stronger outcomes. At Omnia, we are committed to creating an inclusive workplace where every individual is valued, respected and empowered to contribute. We believe that diverse perspectives, experiences and backgrounds strengthen our ability to innovate, solve complex challenges and create sustainable value. We welcome applications from suitably qualified candidates who share our commitment to excellence, collaboration and making a positive impact.

THANK YOU FOR YOUR INTEREST

Thank you for considering a career with Omnia. We appreciate the time and effort invested in your application. Our Talent Acquisition team carefully reviews every application received. While only shortlisted candidates will be contacted, we encourage you to keep exploring future opportunities within the Omnia Group as we continue to grow our teams across agriculture, mining and chemicals. We wish you every success in your career journey and thank you for your interest in being part of our purpose: Innovating to enhance life, together creating a greener future.