Proactive Office & Fleet Administrator

Freerecruit; Gauteng; Remote; ZAR 100,000 - 167,000; Full time

Job summary

Responsibilities include answering calls, directing visitors, managing agendas and minutes, and coordinating fleet maintenance and security procedures. Prior experience in construction is a plus, and matric is required.

Qualifications

• Matric (Grade 12) is required.
• 1 year of office administration and reception experience.
• Proficiency in Microsoft Word, Excel and Outlook at an intermediate level.
• Experience in the construction industry is advantageous.
• Strong professional communication and telephone etiquette.

Responsibilities

• Welcome and direct clients and visitors in a courteous and professional manner.
• Answer, screen and direct incoming calls and handle general inquiries.
• Maintain a neat and organized reception and conference room area.
• Coordinate and schedule appointments, meetings, and boardroom bookings.
• Prepare meeting agendas and take accurate minutes.
• Manage incoming and outgoing mail and courier deliveries.
• Handle sensitive and confidential information discreetly.
• Ensure proper visitor identification and implement security protocols.
• Oversee general maintenance of the office environment.
• Support fleet-related tasks such as vehicle servicing reminders and documentation.

Skills

Professional communication

Telephone etiquette

Education

Matric (Grade 12)

Tools

Microsoft Word

Microsoft Excel

Outlook

Job description

Responsibilities include answering calls, directing visitors, managing agendas and minutes, and coordinating fleet maintenance and security procedures. Prior experience in construction is a plus, and matric is required.