Proactive Office Admin & Scheduling Specialist

Simera; South Africa; On-site; ZAR 120,000 - 240,000; Full time

Job summary

Simera is seeking an organized and proactive Office Assistant to provide essential administrative support and keep daily operations running smoothly. You will handle documents, emails, scheduling, reports, and data entry while supporting team members and maintaining an orderly office environment.

The ideal candidate demonstrates strong communication, attention to detail, and the ability to manage multiple tasks.

Qualifications

• Previous experience in office administration or related role
• Experience managing documents, schedules, emails, data and routine admin tasks
• Strong computer and digital skills
• Ability to meet deadlines
• Strong communication and interpersonal skills
• Ability to work independently and with remote or office-based teams
• Reliable internet connection for remote work when applicable
• English proficiency if communicating with English-speaking teams

Responsibilities

• Provide general administrative support to managers and team members
• Organize and maintain digital and physical files, documents, records and databases
• Manage routine emails, messages, calls and admin requests
• Assist with scheduling meetings, appointments and team activities
• Prepare, format and update reports, documents, spreadsheets and presentations
• Perform data entry and verify information for accuracy
• Coordinate information between internal teams and external contacts
• Monitor deadlines, tasks and follow-ups to ensure timely completion
• Assist with invoices, expenses, orders and other administrative records
• Support office supplies, equipment and other routine office-related needs
• Assist with organizing meetings, events and internal activities
• Maintain accurate and up-to-date administrative records
• Support onboarding and other internal administrative processes
• Identify administrative issues and assist with practical solutions
• Maintain confidentiality when handling sensitive company information

Skills

Communication skills

Organizational skills

Attention to detail

Time management

Problem-solving

Google Workspace

Microsoft Office

Data entry

Independent worker

Multitasking

Tools

Google Workspace

Microsoft Office

Job description

Simera is seeking an organized and proactive Office Assistant to provide essential administrative support and keep daily operations running smoothly. You will handle documents, emails, scheduling, reports, and data entry while supporting team members and maintaining an orderly office environment.

The ideal candidate demonstrates strong communication, attention to detail, and the ability to manage multiple tasks.