Planning Administrator

KPMG South Africa; Johannesburg; On-site; ZAR 150,000 - 210,000; Full time

Job summary

A leading auditing firm in Johannesburg is seeking a Planning Administrator to support the National Audit Planner with various administrative duties. The ideal candidate will have a Matric Certificate and experience in office administration. Strong organizational and interpersonal skills are essential. This position offers a dynamic work environment with the possibility of career growth.

Qualifications

• Matric Certificate (Grade 12).
• Minimum of 18 months post matric certificate in office administration.
• Experience in office administration preferred.

Responsibilities

• Assist the National Audit Planner with administrative tasks.
• Monitor and generate reports on training attendance and idle time.
• Manage the vacation student process.

Skills

Initiative

Interpersonal skills

Communication skills

Database administration

Organizational skills

Attention to detail

Ability to work under pressure

Education

Matric Certificate (Grade 12)

3-year post matric qualification

Tools

Word

Excel

Power Point

Outlook

Job description

Job Title/position

Planning Administrator

Number Of Positions

1

Function and Business Unit: Infrastructure

Description Of The Role And Purpose Of The Job

To assist the National Audit Planner in the smooth operation of general administrative duties

Key Responsibilities

• Assisting with planning staff on a daily basis
• On a daily basis comparing the unassigned register with the planner
• Planning of trainees on the relevant / compulsory training courses in GLMS
• Generating monthly training reports – who was booked, and did not attend and reasons, etc
• Compile and send training attended reports to the BU
• Responsible for all duties pertaining to Oracle Absence Management i.e. Making sure the necessary authorisation for all types has been given before approving/rejecting leave, checking leave balances, monitoring sick leave and other leave types,
• Responsible for idle register and sending daily emails to BU re idle trainees
• Monitoring of and generating monthly idle time reports
• Takes full responsibility for the vacation student process
• Loading and updating information on the databases eg. Retain, GLMS
• Attending to email requests in the National Audit planning email folder
• Responsible for obtaining available of staff to assist National HR with BU representation at universities.
• Responsible for the monitoring and follow-up on idle, admin and training workflow reports
• Perform tasks relating to the day-to-day management of the department
• Perform all other ad hoc tasks, projects and activities as required to achieve the goals of the department
  
  

Skills

Skills and attributes required for the role:

• Ability to use initiative with flexibility and lateral thinking where necessary;
• Willingness to take on different tasks;
• Strong interpersonal and communication skills
• Strong team interaction
• Excellent database administration skills
• Strong administration and good organisational skills
• Accuracy and attention to detail is critical
• Ability to function under pressure and tight deadlines
• Ability to produce clear, structured and concise written communication
• Ability to deal effectively with individuals at all levels and maintain confidentiality
  
  

Personal Attributes

• Proactive
• Self motivated
• Ability to deal effectively with individuals at all levels and maintain confidentiality
• Able to work without supervision
• Use logical thought processes, take responsibility and accountability for work allocated
  
  

Minimum requirements to apply for the role (including qualifications and experience):

• Matric Certificate (Grade 12);
• Minimum of 18 months post matric certificate in office administration
• A 3-year post matric qualification will be an advantage
• Experience in office administration will be an advantage
• Proficient in Word, Excel, and Power Point, Outlook.