Personal Assistant

PwC; Johannesburg; On-site; ZAR 240,000 - 360,000; Full time

Job summary

PwC seeks an experienced Personal Assistant to deliver high-level administrative support to the Internal Firm Services Line of Service and its Partners in Johannesburg. You will manage diaries, coordinate meetings, and handle confidential information with discretion.

The role requires strong MS Office skills, excellent communication with senior executives, and the ability to organised and multitask in a dynamic environment. Travel arrangements and event coordination are also key responsibilities.

Qualifications

• Minimum of 5 years’ administrative support experience within a professional services firm.
• Matric, Bookkeeping or Executive secretarial diploma.
• Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook) and professional correspondence.

Responsibilities

• Manage Partners’ and Directors’ diaries and coordinate meetings.
• Arrange local and international travel bookings.
• Prepare and format proposals, presentations, and client deliverables.
• Coordinate internal events such as functions and breakfasts.
• Handle supplier management, invoicing and client billing.
• Provide ad hoc personal and administrative support to Partners and Directors.

Skills

Administrative support

Diary management

Correspondence

Communication with executives

Education

Matric

Executive secretarial diploma

Bookkeeping diploma

Tools

Microsoft Office

Word

Excel

PowerPoint

Outlook

Job description

Management Level Administrative Job Description & Summary At PwC, our people in business services and support focus on providing efficient and effective administrative support to enable smooth operations within the organisation. This includes managing schedules, coordinating meetings, and handling confidential information. Those working as assistants and office support at PwC will provide high-level administrative support to senior executives, including managing their schedules, coordinating meetings, and handling confidential information. You will play a crucial role in maintaining smooth operations and effective communication within the organisation. In our changing world, you are expected to deliver high-quality work that enables your teams and/or clients. You create a positive working environment, and build relationships quickly and easily. You are curious, anticipate and address the needs of others, and look to fully understand each task before assisting in the most appropriate way. You are organised, and work collaboratively and efficiently, staying energised even when faced with challenges or ambiguity. Examples of the skills, knowledge, and experiences you need to lead and deliver value at this level include but are not limited to: Apply a learning mindset, take ownership of your development, and share and adopt best practices to continuously upskill yourself and others. Conduct yourself in a professional manner and take responsibility for your work and commitments. Actively listen, check your understanding, interpret and respond appropriately. Tailor your communication style and method based on your audience. Organise and prioritise information and tasks to achieve efficient and effective outcomes. Suggest new ideas or solutions when problems and/or opportunities arise. Adapt to meet the changing needs, processes and assignments of your teams and/or clients. Learn and apply professional and technical standards (e.g. refer to specific PwC tax and audit guidance), uphold the Firm's code of conduct and independence requirements.

About the role

We are seeking an experienced and highly organised Personal Assistant to provide efficient and accurate executive administrative support to the Internal Firm Services (Risk & Quality) Line of Service and its Partners. The role is critical to ensuring the smooth operation of the business through effective diary management, administrative coordination, and professional correspondence.

Essential skills and experience

Minimum of 5 years’ administrative support experience within a professional services firm.

Required qualifications

Matric Bookeeping or Executive secretarial diploma

Desirable skills or attributes

• Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook).
• Strong ability to prepare and format professional correspondence, reports, and presentations.
• Excellent communication skills, with the ability to engage with senior executives and high-level stakeholders.
• Strong organisational and multitasking abilities.
• Attention to detail and ability to handle confidential information with discretion.

Executive Support:

• Manage Partners’ and Directors’ diaries, including scheduling and coordinating meetings.
• Arrange travel bookings (local and international) including flights, accommodation, and car hire.
• Prepare and format proposals, presentations, client deliverables, and general correspondence.
• Coordinate and book internal events such as functions, lunches, and breakfasts.
• Handle supplier management, subscription payments, invoicing, and client billing.
• Assist with the ordering of IT peripherals/accessories, booking training rooms, and arranging printing and stationery.
• Support Partners, Directors, and allocated managers with administrative tasks, including completion of time and expense claims, training and CPD documentation.
• Provide ad hoc personal and administrative support to Partners, Directors, and allocated managers.

Administrative support to the Internal Firm Services Line of Service:

• Run job costing reports and provide required financial insights for the Line of Service Leader.
• Respond to resource requests from other offices (e.g., stock count requests).
• Assist with administrative support for the Manager Concierge Service (administrative tasks for the assurance line of service managers).
• Assistance with performance review and other Human Capital related administrative tasks.
• Provide general administrative support to the Assurance Division.

Travel Requirements

Up to 20%