Payroll Team Lead (Fixed Term Contract)

Vivo Energy; Cape Town; On-site; ZAR 600,000 - 900,000; Full time

Job summary

Vivo Energy is seeking a Payroll Leader to manage Payroll Coordinators and Data Administrators, ensuring data integrity, policy alignment and compliance across SA and affiliate payrolls.

You will drive audits with SARS, Labour Department and others, oversee reconciliations, and ensure timely payments and reporting while aligning with local and neighboring country regulations.

Qualifications

• HR Diploma/Degree in HR or related field.
• 5 years’ experience in Payroll & Benefits.
• Experience in SAP FI, SuccessFactors and ticketing systems (ServiceNow/Manage Engine).
• Payroll Accounting experience.
• Overtime work may be required.

Responsibilities

• Oversee payroll team to ensure data accuracy and policy compliance.
• Coordinate payroll updates across OU and neighboring countries.
• Perform audits for SA and affiliates incl. SARS, Labour Dept, BBBEE.
• Ensure timely reconciliations and resolve discrepancies.
• Monitor payroll legislation and perform UAT/checks.
• Produce payroll reports and analyses to support decisions.
• Maintain governance on payments and tax certificates.

Skills

Payroll & Benefits experience

SAP FI

SuccessFactors

Ticketing systems

Payroll accounting

Education

HR Diploma/Degree

Tools

ServiceNow

Manage Engine

Job description

JOB PURPOSE

To manage work performed by Payroll Coordinators and Payroll Administrators and ensure correctness of any Payroll, Benefits and Accounts through data integrity and applying relevant controls to ensure effective business controls. To manage and ensure updates and running of the relevant OU payrolls to ensure effective business controls, correctness and compliance to legislation.

PRINCIPAL ACCOUNTABILITIES:

MANAGING WORK PERFORMED BY PAYROLL COORDINATORS AND DATA ADMINISTRATORS

• To ensure completeness of all entries captured by Payroll Team


• Ensure correctness of entries and within Policy

AUDITS:

• Perform all Audit functions for SA and Affiliates relating to Payroll & Benefits including Internal and External audits, SARS, Labour Department, COIDA, BBBEE

GENERAL ACCOUNTING:

• To prevent reconciliation items by timeous and accurate capturing of Payroll information


• Ensure accounting reconciliation items are cleared timeously

PAYROLL LEGISLATION

• Ensure system is aligned to all legislation including neighboring countries by performing regular UAT/Checks

REPORTING & ANALYSIS

• Always ensure availability of correct data by periodically monitoring, analyzing and reporting on Payroll and Benefits activities to address potential issues and recommend appropriate intervention plans

LEGISLATIVE PAYMENTS

• Ensure Monthly/Annual reconciliations/payments for neighboring countries are timeously performed including issuing of Tax certificates.

GENERIC ACCOUNTABILITIES

Networking And Relationship Building:

• Foster and sustain effective working relationships and rapport with OU personnel and management, GBS personnel and Central team.


• Foster and sustain effective working relationships and rapport with the external stakeholders and service providers to keep abreast with latest development to capture new business opportunities.

Leadership And Capability Development:

• Drive the development of competent working team that will enhance and sustain staff capabilities in achieving high performance delivery to ensure internalisation of the right leadership and capabilities in executing their jobs.

COBE, POPI and ABC Policies:

• Communicate, interpret and champion the execution of the company’s policies and provisions of the Codes of Conduct & Business Ethics (COBE), Protection of Personal Information (POPI) and Anti-Bribery & Corruption (ABC), and undertake appropriate mitigation and/or intervention programmes to safeguard business operations, high staff discipline and industrial harmony.

Good Governance:

• Enforce the implementation of applicable company procedures and guidelines and affect the compliance to statutory and legislative requirements to ensure conformance to the established Manual of Authorities (MoAs) to safeguard the company’s interest, image and reputation.


• Enforcement of the Treasury policy.

Mindset, Behaviour and Culture:

• Develop and implement distinctive mindset, behavior and culture to achieve high work performance by adoption and implementing value interventions, tools and methodologies to promote and instill a high sense of commitment, ownership, integrity and loyalty that will contribute to operational excellence.

JOB KNOWLEDGE, SKILLS & EXPERIENCES:

• HR Diploma/Degree


• 5 years’ experience in Payroll & Benefits


• Experience in SAPFI, Success Factors and ticketing systems e.g ServiceNow or Manage Engine


• Payroll Accounting experience


• Overtime work may be required

Deadline: 27 October 2026