Head of Department Finance – Payroll

SBV; Eersterivier; Presencial; ZAR 1 000 000 - 1 400 000; Tempo integral

Resumo da oferta

SBV in Houghton seeks a Head of Department Finance – Payroll to lead the payroll function across the group, ensuring accurate, timely payments and strict controls. You will oversee reconciliations, payments to suppliers, tax compliance, and data privacy, while guiding a payroll team and coordinating with HR and Finance.

Key requirements include 10 years of payroll leadership, multi-entity experience, and strong systems knowledge (VIP/Sage, Kronos, Syspro, Excel).

Qualificações

• 10 years’ payroll management experience including multi-entity payrolls.
• Experience managing Africa and expat payrolls.
• Leadership of a medium team (8-12 people).
• Expert knowledge of package structuring, tax implications and benefits.
• Experience implementing payroll projects while running BAU.

Responsabilidades

• Implement and monitor payroll controls for accuracy and integrity.
• Coordinate daily payroll operations and supervise staff.
• Validate deductions and payments to suppliers and third parties.
• Verify and post payroll to the general ledger accurately.
• Ensure statutory compliance and data privacy obligations are met.
• Lead system administration and payroll software improvements.
• Support year-end audits with data and responses to queries.
• Drive process improvements and automation across payroll.

Conhecimentos

Payroll governance

Leadership

Process improvement

Cross-functional collaboration

Formação académica

ACMA / ACCA / BCom Honours or equivalent

Ferramentas

VIP Payroll / Sage300 People

Kronos

Syspro

Advanced Excel

Descrição da oferta de emprego

Head of Department Finance – Payroll (Houghton)

2026/10/16

Reference Number

HOD:FP

Description

Implement and monitor controls to ensure accuracy, reliability, and integrity of the payroll process

• Responsible for payroll control environment to ensure that only valid payments are made to employees
• Implement, maintain, and monitor controls to validate that correct deductions are processed and paid to third parties such as Medical Aid, Statutory Bodies, Retirement Funds, Council, etc.
• Monitor, review, implement and maintain control process and procedures to validate inputs to payroll such as changes to remuneration, allowances, overtime, leave commutation, etc.
• Implement and maintain controls to ensure accuracy and completeness of processing of all payroll input received
• Validate that reconciliations of the payrolls are undertaken and that amounts balance to net salary payments
• Monitor reconciliations to balance payroll output to all balance sheet control accounts for all companies
• Oversee the reconciliation of relevant salary control accounts to ensure accurate allocations of all manual payments
• Oversee root cause analysis of recurring reconciliation issues and recommending and influencing the implementation of process improvements in other business units and utilisation of tools and or solutions to correct and mitigate these issues
• Review and authorise salary journal entries to ensure accurate calculations and allocations to general ledger
• Oversee and monitor the accuracy and completeness of annual and sick Leave expense and the related Leave Liability calculations
• Implement controls to ensure that confidentiality of information and documentation is maintained as per the provisions of the Protection of Personal Information Act (No 4 of 2013), as well as SBV’s Data Privacy Policy

Coordinate and manage the payroll process for the organisation

• Provide SME guidance and thought leadership to manage and maintain payroll requirements of the origination
• Responsible for the execution and coordination of the daily operations and activities of the payroll staff and ensure that all processes are executed accurate, complete and in a timely manner
• Validate the administration of all deductions to ensure accuracy and completeness
• Verify that payments to payroll suppliers are made within deadlines
• Verify and audit all payrolls to ensure legislative compliance is achieved
• Confirm that any company benefit programmes i.e. Medical Aid, Retirement Fund, Bonuses etc are accurately deducted and managed effectively
• Oversee and manage the accurate, timeous, and complete payroll processes for take on of new employees onto the payrolls
• Monitor and manage the accurate, timeous, and complete payroll processes for resignation and terminations of employees
• Monitor and control integration with all other payroll input environments (Kronos, Syspro)). Verify the control processes to ensure the accurate and complete uploading of payroll input
• Manage the workflow of payroll input information between payroll and HR, close liaison with HR team
• Responsible for on time payslip printing and distribution, close liaison with courier service provider and centre HR to ensure smooth delivery process

Administer, maintain and enhance utilisation of software utilised in areas of control

• Responsible for the administration, maintenance, and enhanced utilisation of the payroll operating systems software
• Develop an in dept system software knowledge and share system knowledge and insights to promote an understanding to the broader payroll and HR team
• Promote correct utilisation of system software
• Liaise with suppliers on any system related problems
• Initiate and lead digitisation and transformation through utilisation of technology
• Responsible for Access control in line with business and regulatory requirements
• Responsible for Tax Certificate process (Reconciliation and issuing) locally as well as in applicable African Countries
• Reconcile Tax certificate value to total PAYE amount paid. Investigate and rectify all system-generated queries
• Compile data file for SARS testing purposes, and process corrections as required. Submit final data file to SARS
• Verify and monitor to ensure the distribution of IRP5 certificates as per the provisions of the Protection of Personal Information Act (No 4 of 2013), as well as SBV’s Data Privacy Policy

Accountable for the take on of all new payrolls

• Investigate and understand all new payroll requirements for acquisitions and expansion
• Liaise with HR to ensure correct interpretation and implementation of employee contracts
• Accountable for the setup, implement and integrate all new payrolls in the current environment
• Promote and drive full statutory compliance of all new payrolls
• Provide SME guidance to the applicable stakeholders

Generate and submit value adding management information

• Supporting the provision of Management Information and access to appropriate records and systems
• Provides management with value adding payroll related information as required
• Responsible for the on time, accurate and complete payroll reporting database
• Oversee the upload processes and balancing of the source data to the reporting database
• Oversee the maintenance of the payroll data structure in the reporting database
• Oversee the maintenance of the data source to ensure accurate payroll data in the reporting database
• Enhance data sources with value adding structures
• Generate new value adding data sources in areas where required for decision making
• Collaborate with HR, Finance, and all other business units to ensure that project related data is collected, processed, and presented in an effective way

Compliance with company policies and legislation

• Oversee and validate that the payroll parameters are configured within company policy and legislative guidelines
• Keep abreast with all labour legislation and statutory related changes within various legal entities, minimising the risks to the SBV Group
• Analyse, interpret, and accurately implement all payroll related statutory and legislation changes for the SBV Group

Adherence to Corporate Governance

• Co-ordinate the timeous provision of information and submissions for Internal audit processes. Verify that the correct process and procedures in the departments under control are adhered to through conducting audits on a regular basis
• Review current policies and procedures relevant to one’s area of responsibility and update as and when required
• Responsible to draft and review relevant Policies and Procedures, Base Layers and Business Guidance Processes and Process Maps to ensure relevance

Support year-end audit processes (Internal and External)

• Provide input and support the internal/external auditors during the audit processes for all SBV Companies
• Work with internal and external auditors during audits by supplying data for sample selection and build queries for analysis purposes
• Give feedback and explanations to all internal and external audit queries in payroll
• Respond to audit and compliance queries and support appropriate resolution
• Manage agreed audit actions and report progress as needed

Provide Leadership and guidance to the payroll team

• Motivate staff and manage staff in respect of planning, organising and leading
• Adhere to legislative requirements and company policies and procedures in respect of employment and safety practices
• Oversee and monitor the departmental requirements to ensure the optimal staff to workload ratio is maintained
• Oversee, guide and support staff in solving problems and decision making
• Provide leadership and training to staff and coach employees when necessary. Provide leadership on ethical behaviour
• Lead the transformation of skills to enable continuous growth and strive for a high-performance culture.
• Recruit in alignment with SBV’s EE strategy with staff

Governance

• Subscribe and align to SBV Services' ISO 9001:2015 Quality Management Standards, ensuring the department’s processes and quality management system is at all times in compliance with the standard.
• Support SBVs ESG journey, reporting on and managing the ESG requirements to ensure a positive reflection and outcome.

Lead as an Ambassador and executor of Change.

• Act as a change management architect in periods of change to ensure business continuity.
• Manage the integration of business units into a seamless end to end solution for customers.
• Effectively communicate and embed new processes and procedures as they occur, addressing or escalating matters/ concerns to the SME’s (subject matter experts) when required.
• Facilitate the necessary presentations, workshops, or forums to ensure consistent and accurate communication is given across one’s portfolio.

Requirements

WorkExperience

• 10 years’ experience in managing a large payroll including payroll accounting of which:
  • 5 years’ experience in managing multiple legal entities and multiple payrolls
  • 5 years’ experience in managing a medium sized team (8-12 people)
• Expert knowledge of package structuring, tax implication and benefits
• Experience in managing Africa and expat Payrolls
• Experience in implementing Projects whilst simultaneously running a payroll BAU environment.

Education

• ACMA / ACCA /BCom Honours or other relevant tertiary Payroll Qualification
• Packages / Systems:
  • 8 Years on VIP Payroll / Sage300 People.
  • Kronos or similar time and attendance system advantageous
  • Syspro or similar Accounting System is advantageous
  • Advanced Excel
• Advanced experience in Payroll Service Delivery and technical knowledge of payroll systems and software.