Payroll Specialist

FullServe; Alberton; On-site; ZAR 300,000 - 520,000; Full time

Job summary

FullServe is seeking a Payroll Specialist in Gauteng to ensure accurate, compliant processing of payroll per SA labour law and Bargaining Council agreements. You will manage payroll for diverse staff, handle statutory deductions, and maintain accurate records across time/attendance systems.

The role requires 3–5 years SA payroll experience, strong Excel/modeling skills, and proven ability to interpret NBCEI/NBCPSS provisions. Security/engineering exposure is a plus.

Qualifications

• Degree or diploma in payroll/HR or related field.
• Solid knowledge of SA payroll legislation and SARS submissions.
• Experience with NBCEI/NBCPSS provisions is a plus.

Responsibilities

• Process accurate and timely payroll for all employees including security officers and engineers.
• Ensure adherence to NBCPSS NBCEI agreements, deductions, and benefits.
• Administer PAYE, UIF, SDL, COIDA and SARS EMP201/EMP501 filings.
• Maintain payroll records, master data, and time/attendance integration.
• Prepare monthly payroll journals and GL reconciliations.
• Produce management reports by project or contract.
• Support audits with compliance documentation.

Skills

Advanced Excel

Financial modelling

Interpersonal skills

Analytical skills

Communication

Data accuracy

Remuneration understanding

Tax and payroll knowledge

Education

Diploma/Degree in Payroll Management, HR, Finance, Accounting, or related field

Tools

Sage VIP

Pastel Payroll

VIP

HRIS systems

Payroll platforms

Job description

The Payroll Specialist ensures accurate, compliant processing of payroll in accordance with South African Labour law, relevant Bargaining Council collective agreements — specifically the National Bargaining Council for the Private Security Sector (NBCPSS) and the National Bargaining Council for the Electrical Industry (NBCEI) — as well as statutory requirements (SARS, UIF, COIDA) and internal policies

Key Responsibilities

• The Payroll Specialist ensures accurate, compliant processing of payroll in accordance with South African labour law, relevant Bargaining Council collective agreements — specifically the National Bargaining Council for the Private Security Sector (NBCPSS) and the National Bargaining Council for the Electrical Industry (NBCEI) — as well as statutory requirements (SARS, UIF, COIDA) and internal policies.

2. Payroll Processing & Compliance

• Process accurate and timely payroll for all employees, including security officers, engineers, artisans, and contract personnel.
• Ensure adherence to Bargaining Council Collective Agreements:
• NBCPSS Main Collective Agreement minimum wage thresholds, allowances, overtime, leave pay, and deductions for the private security sector.
• NBCEI wage and benefit tables, collective bargaining levy (CBL), pension/provident funds, sick benefit funds and designation codes as required under NBCEI provisions.
• Apply appropriate sector-specific remuneration rules, including shift differentials, standby allowances, and statutory benefit contributions.

3. Statutory & Bargaining Council Compliance

• Administer statutory deductions and filings:
• PAYE, UIF, SDL, COIDA, and relevant SARS submissions (EMP201, EMP501).
• Maintain compliance with Basic Conditions of Employment Act (BCEA) and relevant sector determinations where applicable (e.g., security sector minimum conditions via NBCPSS).
• Ensure participation and compliance with Bargaining Council requirements for registered employers (e.g., collective bargaining levies, dispute resolution procedures, and reporting obligations).
• Ensure adherence to labour laws, tax regulations, and statutory requirements (PAYE, UIF, SDL).

4. Data Maintenance & Systems

• Maintain comprehensive and secure payroll records, including employee classifications aligned to Bargaining Council designations.
• Administer employee master data in payroll systems and integrate with time & attendance platforms.
• Prepare monthly payroll journals and ensure accurate GL reconciliations.
• Produce detailed management reports by project, division, or contract.
• Reconcile payroll outputs with financial records, including Bargaining Council contributions and levies.
• Support internal and external audit activities with documentation demonstrating compliance to collective agreements and statutory mandates.

6. Employee & Stakeholder Engagement

• Respond professionally to payroll enquiries from employees and management.
• Advise on Bargaining Council minimum standards and payroll implications resulting from changes to NBCPSS/NBCEI agreement

7. Qualifications & Experience

• Diploma/Degree in Payroll Management, HR, Finance, Accounting, or related field.
• 3–5 years payroll experience in South Africa, ideally with exposure to security and engineering sectors.
• Strong understanding of Bargaining Council collective agreements, especially NBCPSS and NBCEI provisions.
• Strong understanding of cost-to-company structures, payroll principles, and tax laws
• Comprehensive knowledge of South African payroll legislation and statutory compliance
• Advanced Excel and strong financial modelling skills
• Exceptional accuracy, attention to detail and data integrity.
• Ability to interpret and apply collective bargaining agreements correctly.
• Advanced payroll software proficiency (e.g., Sage VIP, Pastel Payroll, VIP, etc.).
• Strong interpersonal skills for effective communication with employees and compliance bodies
• Strong analytical and financial interpretation skills.
• High attention to detail and numerical accuracy.
• Sound understanding of remuneration structures and statutory requirements.
• Excellent communication and professional stakeholder management.
• Confidentiality and integrity in handling sensitive information.
• Proficiency in MS Excel, HRIS systems, and payroll platforms.