Payroll Administrator

Advius; Pretoria; On-site; ZAR 180,000 - 240,000; Full time

Job summary

Advius is recruiting a detail-oriented Payroll Administrator in Pretoria-East to ensure complete input data before payroll runs and to process weekly, bi-weekly and monthly payroll accurately.

Responsibilities include reconciling time and attendance, maintaining payroll records, and handling payroll queries with strict confidentiality, while supporting HR admin tasks as needed.

Qualifications

• Qualification in Payroll, Finance or HR is an advantage.
• 1–2 years' experience in a payroll administration role.
• Proven experience with payroll software and time and attendance systems.
• Knowledge of South African payroll legislation.

Responsibilities

• Check and validate all payroll input data before each payroll run.
• Process weekly, bi-weekly and monthly payroll on time from data collection to payslips.
• Capture and reconcile time and attendance records, including clock-in/out data, leave and overtime.
• Complete payroll reconciliations against the general ledger and resolve discrepancies.
• Maintain employee payroll records and update changes such as new hires and terminations.
• Respond to employee payroll queries confidentially and professionally.
• Assist with payroll audits and provide supporting documents as required.
• Keep payroll and employee information confidential and support HR admin duties.

Skills

Payroll software

Time and attendance systems

Data accuracy

Numerical skills

Education

Payroll/Finance/HR qualification

Job description

Pretoria, South Africa | Posted on 09/16/2026

Advius is recruiting a detail-oriented and reliable Payroll Administrator in Pretoria-East. The Payroll Administrator will be responsible for making sure all data required to run payroll is correct and complete before processing.

The role also covers processing payroll on time, managing time and attendance information, completing payroll reconciliations, maintaining payroll records, and making sure all statutory and legislative payroll requirements are met.

Key Responsibilities

• Check and validate all payroll input data (employee details, time and attendance, leave, overtime, deductions and changes) before each payroll run
• Process weekly, bi-weekly and monthly payroll on time, from data collection through to final payslips
• Capture and reconcile time and attendance records, including clock-in and clock-out data, leave and overtime
• Complete payroll reconciliations, including against the general ledger, and resolve any discrepancies
• Maintain employee payroll records and update changes such as new hires, terminations, salary adjustments and banking details
• Respond to employee payroll queries professionally and confidentially
• Assist with payroll audits and provide supporting documents as required
• Keep all payroll and employee information strictly confidential
• Support the HR department with general administrative duties as needed

Requirements

• A qualification in Payroll, Finance or HR is an advantage
• At least 1–2 years' experience in a payroll administration role
• Proven experience with payroll software and time and attendance systems
• Knowledge of South African payroll legislation
• Must live in or around Pretoria-East
• Own reliable transport preferred
• MIBCO recons/administration will be a PLUS

Skills and Attributes

• Strong numerical skills and attention to detail
• Excellent organisational and time-management skills
• Able to work under pressure and meet strict monthly deadlines
• High level of integrity, professionalism and discretion

Core Competencies

• Analytical thinking
• Deadline-driven
• A team player who can also work independently