Payroll Administrator

Bluespec Holdings; Johannesburg; On-site; ZAR 180,000 - 240,000; Full time

Job summary

Bluespec Holdings is seeking an experienced payroll professional in Johannesburg to manage end-to-end payroll using Sage 300 People. You will handle deductions, overtime, bonuses, terminations and leave processing, while ensuring timely salary payments.

You will maintain employee records, ensure data accuracy, and support employees with payroll queries. You will also ensure legal compliance and accurate tax submissions in line with SA regulations.

Qualifications

• Experience in payroll management in South Africa
• Proficiency with Sage 300 People or similar payroll systems
• Understanding of BCEA, UIF, PAYE, SDL and SARS requirements
• Ability to generate payroll reports and variance analyses
• Strong data integrity and confidentiality practices
• Customer-focused support for employees on payslips and queries
• Attention to audit readiness and document control
• Experience with leaving and termination processing

Responsibilities

• Process payroll end-to-end using Sage 300 People, including deductions, overtime, bonuses and terminations.
• Maintain accurate employee records and ensure timeous salary payments via electronic transfer.
• Ensure compliance with South African labour law requirements and tax submissions (EMP201/EMP501).
• Submit statutory payroll reports within deadlines and keep records up to date.
• Regularly maintain and update payroll and attendance systems (ERS Biometrics).
• Generate payroll costing, variance reports and management reports for finance and audit.
• Keep secure, confidential payroll files and provide employee payroll support.

Skills

Payroll processing

Employee data management

Compliance with legislation

Tax submissions

System maintenance

Report generation

Record keeping

Employee support

Job description

Key Responsibilities:

• Payroll Processing

Manage the full payroll process using Sage 300 People, including salary calculations, deductions, overtime, bonuses, terminations, and leave processing. Ensure accurate and timeous salary payments via electronic transfer.

• Employee Data Management

Maintain accurate and up-to-date employee records, including hours worked (via ERS Biometrics), banking details, pay rates, and all relevant payroll-related data.

• Compliance with Legislation

Ensure all payroll activities are compliant with South African labour laws, including BCEA, UIF, PAYE, SDL, and SARS requirements.

• Tax Submissions

Prepare, reconcile, and submit all statutory payroll tax reports and declarations (e.g., EMP201, EMP501) within required deadlines.

• System Maintenance

Regularly update the Sage 300 People and ERS Biometrics systems with employee information, leave records, and any payroll-related changes.

• Report Generation

Generate and distribute accurate payroll reports, costing summaries, and variance reports for management, finance, and audit purposes.

• Record Keeping

Maintain secure, confidential, and well-organized payroll files to ensure compliance and audit-readiness at all times.

• Employee Support

Provide professional support to employees regarding payroll queries, payslip explanations, and any issues related to salary processing.