Payroll Administrator

Kwa-Nongoma Trading Pty; Johannesburg; On-site; ZAR 200 000 - 300 000; Full time

Job summary

A leading private company in Johannesburg is seeking an Admin Manager for payroll management. The successful candidate will ensure accurate payroll processing, compliance with laws, and maintain payroll records. Candidates should have at least 3 years of payroll experience, preferably with SAGE People, and a strong understanding of South African tax regulations. This role offers a market-related salary and opportunities for growth within the organization.

Qualifications

• 3+ years of payroll experience, preferably with SAGE People.
• Sound knowledge of South African tax regulations.
• Thorough understanding of payroll principles and practices.

Responsibilities

• Manage and process payroll for employees.
• Ensure compliance with payroll laws and best practices.
• Conduct audits to ensure payroll data accuracy.
• Address payroll-related inquiries from employees.
• Manage payroll systems for efficient processing.

Skills

Attention to detail

Organisational skills

Analytical skills

Problem-solving

Communication skills

Education

Payroll or HR qualification

Tools

SAGE People

Microsoft Excel

Job description

Introduction

We are a Private Company which own a number of established Spar / Superspar and Tops outlets in the Western Cape.

We are expanding and have a need for enthusiastic people to support this growth, which includes an admin manager position based at our Head Office in Blackheath (Cape Town Metro).

The successful candidate will have an opportunity to grow with and grow individually within the organisation.

The main function of this position is to ensure the highest level of internal control and best use of systems to ensure the accurate and timely processing of payroll.

Must be meticulous in attention to detail, have strong organisational skills and a thorough understanding of payroll procedures and regulations as well as a good understanding of clocking systems.

He / she will report to the Senior Payroll Administrator and Human Resource Manager.

Duties & Responsibilities

• Process Payroll: Manage and process payroll for employees.
• Compliance: Ensure compliance with laws regarding payroll and best practices.
• Record Keeping: Maintain and update payroll records and reports, including attendance, overtime, and payroll summaries.
• Audits and Recons: Conduct regular audits and recons to ensure accuracy of payroll data and resolve any discrepancies.
• Employee Inquiries: Address and resolve payroll-related inquiries and issues from employees in a timely manner as per procedure.
• System Management (Sage People): Manage and update payroll systems and software to ensure efficient processing.
• Benefits Administration: Coordinate payroll with benefits, ensuring correct deductions for medical aid, provident / pension fund, and other benefits.
• Reporting: Generate and distribute payroll reports to management as needed.
• Process Improvement: Identify opportunities for process improvements to increase efficiency and accuracy.
• Unions: Process and administer union payment.
• Leave Management: Ensure that leave is captured on HRPM clocking system daily and import to payroll.
• Clock system management: Clearing of exceptions to prepare for payroll import.
• New employees & Terminations: Ensure new employees are loaded onto payroll timeously and terminations are processed.
• Filing: Filing and archiving of files.
• UIF: UIF documents for respective UIF reason i.e., maternity, dismissal, etc.
• Ad hoc duties as received from Senior Payroll Administrator and Human Resource Manager.

Desired Experience & Qualifications

• Payroll, HR qualification, or a related field is preferred.
• Proven experience as a Payroll Administrator or similar role.
• Thorough understanding of payroll principles, practices, and regulations.
• Must have at least 3 years payroll experience, preferably SAGE People.
• Sound knowledge of SA tax regulations.
• SARS interim and Tax year end submissions experience.
• Proficiency with payroll software (SAGE People) and Microsoft Office, particularly Excel.
• High degree of accuracy and attention to detail.
• Excellent verbal and written communication skills.
• Strong analytical and problem‑solving abilities.
• Ability to handle sensitive information with the highest degree of integrity and confidentiality.

Package & Remuneration

Market Related

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