PART-TIME Building Manager – The Bantry

Staffwise; Cape Town; On-site; ZAR 180,000 - 240,000; Part time

Job summary

Coastal Properties seeks a professional to oversee a premier Bantry Bay residential block, ensuring daily operations, maintenance programs, and contractor coordination are delivered to high standards.

You will manage budgets, records, and on-site teams while coordinating with trustees and residents to ensure confidentiality and smooth service delivery in a busy luxury environment.

Qualifications

• Experience in building or facilities management and budgeting.
• Ability to coordinate contractors and manage external service providers.
• Excellent communication and stakeholder management.
• Must live near Bantry Bay with a valid driver’s license.

Responsibilities

• Oversee building operations and preventative maintenance.
• Coordinate access for contractors, service providers and visitors with security and residents.
• Maintain records for maintenance, finances and incidents; report to trustees.
• Onsite staff and security coordination; manage cleaner and security liaison.
• Prepare purchase requisitions and monitor expenditure against budgets.

Skills

Facility management

Budget control

Contractor coordination

Communication skills

Planning & organisation

Tech-literate

On-call availability

Driver's license

Tools

Spreadsheets

Email/CRM

Job description

Flexible hours, Part-time, Permanent, Work

Atlantic Seaboard, Cape Town

Posted 3 weeks ago

About The Organisation And The Role

The building is an exclusive, well-managed residential apartment building in Bantry Bay, comprising some large apartments occupied by owners and tenants who value professional, responsive service and consistently high standards.

Main Duties & Responsibilities

• Building operations and preventative maintenance
• Oversee the day-to-day operation, presentation and upkeep of the building and its common areas.
• Conduct regular inspections, identify maintenance requirements early and ensure that repairs are completed promptly and to an appropriate standard.
• Coordinate the servicing and maintenance of the passenger lifts, car lifts and other shared building systems through approved specialist providers.
• Maintain practical preventative-maintenance schedules and ensure that warranties, service dates and recurring checks are not missed.
• Monitor building cleanliness, functionality and general condition, escalating structural or technical concerns when required.
• Onsite staff and security coordination
• Oversee the building’s cleaner/general worker, ensuring that agreed duties and standards are maintained, and report recurring concerns to the trustees.
• Work closely with the contracted security team without assuming responsibility for managing its personnel.
• Review security reports and the incident book, monitor access control and CCTV operations, and follow up or elevate concerns.
• Coordinate access for contractors, service providers and visitors with security and residents.
• Maintain a professional, visible and approachable presence at reception.
• Administration, budgets and reporting
• Maintain accurate records for: building, maintenance, contractor, compliance, incident, quotation and invoice records as well as records of residents, owners and letting agents.
• Maintain registers of access credentials, parking allocations, tools, equipment and other building assets.
• Prepare purchase requisitions and make authorised minor purchases, subject to budget confirmation and the required approvals.
• Reconcile authorised expenditure monthly and submit supporting documentation to Coastal Properties.
• Track operational expenditure against approved budgets and the relevant trustee portfolios.
• Provide written reports on maintenance, staff, contractors, incidents, renovations, expenditure and outstanding matters.
• Attend relevant meetings and ensure that agreed actions are followed through to completion.
• Protect confidential resident, contractor, financial and building information.
• Service-provider and SLA management
• Act as the primary onsite contact for maintenance, technical and operational service providers.
• Schedule work, arrange access and oversee contractors while onsite.
• Work with Coastal Properties to maintain current Service Level Agreements.
• Monitor contractor performance against agreed scope, service levels, timelines and quality standards.
• Record contractor visits, work completed, findings and outstanding actions.
• Obtain quotations, follow up on outstanding work and address or elevate poor service.
• Verify completed work and support the accurate processing of quotations, invoices and service records.
• Resident, trustee and managing-agent liaison
• Serve as an accessible and professional first point of contact for owners and tenants regarding building-related matters.
• Maintain the highest level of confidentiality regarding the owners and tenants.
• Respond to queries, concerns and complaints calmly, tactfully and within clear professional boundaries.
• Provide residents with timely updates regarding planned work, service interruptions, access arrangements and building matters.
• Coordinate approved apartment renovations, including procedures, contractor access, security requirements and compliance with building rules.
• Work collaboratively with the trustees, respecting their individual portfolios and budget responsibilities.
• Liaise closely with Coastal Properties to coordinate administration, expenditure, contractors, compliance matters and escalations.
• Emergency response, safety and risk management
• Remain contactable and available to coordinate an appropriate response to building emergencies outside normal onsite hours.
• Assess incidents, contact the correct service provider or emergency resource and keep trustees, residents, security and the managing agent appropriately informed.
• Maintain current emergency contacts, clear escalation procedures and incident records.
• Support adherence to relevant health, safety, fire, access and building-management requirements.
• Identify risks and recommend practical preventative or corrective action.

Required Skills & Experience

The ideal applicant will have the following competencies:

• Work experience and industry exposure
• Experience in building, facilities or property management, desirable.
• Experience obtaining quotations, reviewing work, controlling costs and working with operational budgets, essential
• Experience coordinating contractors and managing external service providers against service-level agreements.
• A practical technical understanding of building maintenance and shared systems, advantageous.
• An ability to perform basic maintenance work such as changing light bulbs.
• Strong Communication and Interpersonal skills
• A mature, calm and confident manner, with the credibility to engage effectively with owners, tenants, trustees, contractors and the managing agent.
• Excellent verbal and written communication skills, with the ability to provide clear and timely updates.
• Strong relationship-management and service skills, combined with the ability to set boundaries and hold people accountable.
• A tenacious and solutions-focused approach, with the ability to remain composed during emergencies or difficult interactions.
• Excellent Administration and Organisational Skills
• Highly self-directed, reliable and able to use initiative without requiring close supervision.
• Excellent planning, prioritisation and follow-through, with the ability to manage multiple service providers and maintenance matters simultaneously.
• Strong attention to detail and the ability to maintain accurate maintenance, compliance, financial and incident records.
• Able to work flexibly within an established trustee structure and keep the appropriate parties informed without overcomplicating processes.
• Computer literate and comfortable using email, spreadsheets, electronic records and standard office or property-management systems.
• Specific Requirements
• Reliable own transport and a valid driver’s licence are essential.
• Must live within reasonable proximity to Bantry Bay, ideally on the Atlantic Seaboard, to support emergency response requirements.
• Availability to be on call and coordinate responses to urgent building matters outside normal working hours is essential.
• Professional, discreet and well presented, with a strong commitment to maintaining the standards expected in a high-end residential environment.
• Must be prepared to work during the summer season particularly Dec and Jan when the block is very busy and be prepared to take leave when it is not.

Job Features

Job Category Facilities Management, Project Management, Property, Maintenance & Construction

Location: Bantry Bay, Cape Town

Reporting to: Board of Trustees, working closely with Coastal Properties (Managing Agent)

Nature of contract: Permanent, Part‑time (Flexible)

Hours of work: Flexible half-day position, primarily onsite, with emergency on‑call availability

Salary range: Market related, commensurate with skill & experience

Closing date for applications: 22 September 2026

If you have not been contacted within 2 weeks of submitting your application, kindly consider your application to have been unsuccessful