Operations & Compliance Executive

Talent Shore; Johannesburg; On-site; ZAR 360,000 - 480,000; Full time

Job summary

Talent Shore in Johannesburg, South Africa is seeking an Operations & Compliance Executive to oversee reporting, client and contractor compliance, and policy administration across the group.

You will draft terms of business, manage onboarding, screen candidates, and maintain CRM accuracy while supporting multiple offices.

Qualifications

• IT literate with good typing skills and confident using Microsoft Office including Outlook, Excel, Word and PowerPoint.
• OneDrive, SharePoint and Salesforce would be advantageous but not required.
• Excellent organisational skills and ability to prioritise workload.

Responsibilities

• Creating reports and dashboards as required.
• Running and reporting on internal and client specific monthly and adhoc MI reports.
• Drafting and issuing our standard terms of business and variation letters.
• Uploading terms of business to the database and distributing monthly reports on new terms of business signed across the Group.
• Manage internal anniversaries, creating posts for LinkedIn and communicating with relevant managers.
• Audit permanent placements submitted on the database to ensure compliance in line with confirmations and signed terms, before updating on SF so these can be invoiced by finance.
• Generating and sending deal mails.
• Carrying out pre-employment screening checks for candidates, ensuring they are compliant, in line with Client and/or our companies requirements as applicable.

Skills

audit

SDS

+10

Tools

Salesforce

Job description

Johannesburg, South Africa | Posted on 15/07/2026

• Industry Employment - Recruiting - Staffing
• Required Skills
  • audit
  • SDS
  • +10
• City Johannesburg
• Province Gauteng
• Country South Africa
• Postal Code 2000

Job Description

Job Title: Operations & Compliance Executive

Reports To: Operations & Compliance Manager

Tasks and Responsibilities

Creating reports and dashboards as required

Running and reporting on internal and client specific monthly and adhoc MI reports

Requesting and reporting on client and candidate feedback

Drafting and issuing our standard terms of business and variation letters

Uploading terms of business to the database and distributing monthly reports on new terms of business signed across the Group

Order company gifts, office stationery and supplies for the Asia and US offices where required

Manage internal anniversaries, creating posts for LinkedIn and communicating with relevant managers.

Audit permanent placements submitted on the database to ensure compliance in line with confirmations and signed terms, before updating on SF so these can be invoiced by finance

Generating and sending deal mails

General administrative support to all offices where required, including CV formatting, preparing presentations, pitch documents etc

Carrying out pre-employment screening checks for candidates, ensuring they are compliant, in line with Client and/or our companies requirements as applicable - both prior to placement and throughout assignments

Liaising with active and placed candidates, being the first point of contact for all queries, and providing contract advice for contractors on payroll, contracts and compliance process

Liaising with clients regarding contractors onboarding progress, start dates and extensions

Updating clients and consultants on candidate progress with compliance

Raising contracts for candidates and clients for new deals and extensions

Enter and monitor details on our CRM system ensuring the system remains accurate and up to date for all contract placements including new deals and extensions

Monitor and track upcoming expiry dates on relevant compliance documentation including Right to Work and company insurance, ensuring these remain valid for the duration of the assignment

Responding to third party reference requests, actioning references for previous contractors

Manage SDS process including renewals to ensure IR35 compliance across current runner book

Issue termination letters to any contractors that finish an assignment early

Action and respond to client contractor compliance audits

Answering incoming switchboard calls

Requirements

Experience/Interpersonal Skills Required

IT literate with good typing skills and confident using Microsoft Office including Outlook, Excel, Word and PowerPoint. OneDrive, SharePoint and Salesforce would be advantageous but not required

Excellent organisational skills

Ability to prioritise workload effectively

Problem-solving skills and the ability to come up with creative solutions to issues

Previous experience working within recruitment sector would be advantageous

Excellent time management and planning skills,

Outstanding attention to detail and the ability to remain calm under pressure

Able to communicate effectively both internally and externally in both written and verbal forms, with strong relationship management skills

The ability to work proactively, driving for results and constantly striving to perform the highest levels of service to the business

Team player with ability to take direction from others and collaborate effectively, working with enthusiasm and dedication to the company

We are passionate about our values so it is essential that the successful hire can demonstrate a commitment to these:

o PERSONAL ACCOUNTABILITY: We value people who take responsibility for their work

o INGRAINED DRIVE: We value people who motivate themselves and each other

o PROFESSIONAL EXPERTISE: We value people who build their specialism

o CULTURAL CONNECTIVITY: We value people who build the team

o AGILE & ADAPTIVE: We value people who face into change and adapt