Operations & Administration Officer

M3 Human Capital Management (Pty) Ltd; Stellenbosch; On-site; ZAR 180,000 - 240,000; Full time

Job summary

M3 Human Capital Management (Pty) Ltd is assisting a client based in Stellenbosch, Western Cape, to recruit an Operations & Administration Officer. The role requires strong organisational, proactive and detail-oriented capabilities to manage multiple priorities in a dynamic environment.

The successful candidate will collaborate with clients, suppliers and internal teams, handling administrative tasks, travel arrangements, licensing contracts, invoicing, and plant-breed rights-related processes.

Qualifications

• Minimum 2–4 years’ experience in administrative support, operations or document management.
• Fluent in English and Afrikaans.
• Advanced proficiency in Microsoft Office, particularly Excel.

Responsibilities

• Providing administrative support to clients, suppliers, and collaborators.
• Coordinating travel arrangements and events.
• Supporting administration of licensing agreements, contracts, and related documentation.
• Managing invoicing processes and assisting with payment and collection follow-ups.
• Supporting Plant Breeders’ Rights applications, renewals, compliance, and reporting.
• Maintaining accurate databases, records, and management tools.
• Supporting nursery administration, including stock and plant material movements.
• Assisting with national and international operations, including import and export processes.
• Coordinating administrative and operational activities across departments.

Skills

Administrative support

Operations coordination

Microsoft Excel

English & Afrikaans fluency

Communication skills

Problem solving

Education

Tertiary qualification

Tools

Microsoft Office Suite

Job description

Please note that M3 is hiring on behalf of another company.

Our client, a global leader in fruit variety management, is looking for an Operations & Administration Officer to join their team based in Stellenbosch, Western Cape.

The ideal candidate will be organised, proactive, and detail-oriented, with the ability to manage multiple priorities in a dynamic environment. They must demonstrate strong communication and problem-solving skills, as well as the ability to work independently and collaborate effectively with clients, suppliers, and internal teams.

Responsibilities will include (but not be limited to):

• Providing administrative support to clients, suppliers, and collaborators
• Coordinating travel arrangements and events
• Supporting the administration of licensing agreements, contracts, and related documentation
• Managing invoicing processes and assisting with payment and collection follow-ups
• Supporting Plant Breeders’ Rights applications, renewals, compliance, and reporting
• Maintaining accurate databases, records, and management tools
• Supporting nursery administration, including stock and plant material movements
• Assisting with national and international operations, including import and export processes
• Coordinating administrative and operational activities across departments
• All other tasks related to the role.

Essential qualifications, skills and experience:

• Relevant tertiary qualification;
• Minimum 2-4 years’ experience in an administrative support, operations, or document management role, preferably in the fruit industry;
• Advanced proficiency in Microsoft Office, particularly Excel;
• Fluent in English and Afrikaans;
• Valid driver’s license and own reliable transport.

For general enquiries, contact our team at M3 Human Capital Management on 021 863 1444.