Operations Accounting Specialist

AAA WCNY; Gauteng; On-site; ZAR 481,000 - 527,000; Full time

Benefits offered by this job

Health Insurance

Dental Insurance

401(k) with match

Life Insurance

Disability Insurance

Paid Time Off

Tuition reimbursement

Job summary

AAA WCNY, located in Williamsville, NY, seeks an accounting professional to support AP, corporate purchasing, and operational accounting. The role emphasizes accuracy in invoice processing, vendor communication, and timely reporting within a structured finance team.

Candidates should have 2–3 years' accounting experience, an Associate degree in Accounting (or higher), and strong Excel/ERP skills. Visa sponsorship is not offered now or in the future.

Qualifications

• Working knowledge of accounts payable processes, including invoice processing and vendor communications.
• Experience with journal entries, GL reconciliations, month-end close, and discrepancy resolution.
• Familiarity with corporate credit cards or expense programs, including reporting and policy compliance.

Responsibilities

• 40% Accounts Payable: review payment requests, input invoices, contact vendors, prepare pay statements, back up AP function.
• 30% Corporate Purchasing: manage corporate card program, issue cards, user access, spending controls, journal entries, reporting, chart of accounts.
• 20% Operational Accounting: assist with month-end close, GL reconciliations, batching, reporting, purchase orders and requisitions.
• 10% Operational Reporting Review: generate queries to audit operations and process adjustments.

Skills

Excel

ERP systems

Accounting software

Education

Associate degree in Accounting

Bachelor's or higher acceptable

Tools

Microsoft Office

ERP software

Job description

AAA Corporate
100 International Dr
Williamsville, NY 14221, USA

• Pay or shift range: $21 USD to $23.44 USD
  Starting salary is dependent on several factors including previous work experience, specific industry experience, and skills required.Our benefits package includes, but is not limited to, health and dental insurance, 401(k) plan with competitive match, fully paid group life insurance, short- and long-term disability insurance, travel discounts and a free AAA membership.To learn more visit: www.aaa.com/careers

Description

Compensation

• Starting Pay Rate: $21.00-23.44 per hour

Associates are eligible for a wide selection of benefits (dependent upon position) including:

• Medical Insurance
• Health Spending Account (HSA) with company match
• Paid Time Off
• Pre-Tax & Roth 401(k) plan with company match
• Dental and Vision Insurance
• Life and AD&D Insurance
• Tuition reimbursement & company-paid training programs
• Company Paid Short-term & Long-term disability
• Flexible Spending Accounts
• Tuition reimbursement & company-paid training programs

Job Responsibilities

40% Accounts Payable: Review payment requests for accuracy and completeness, input invoices into operations and accounting systems for payment, contact vendors and internal associates to provide assistance and respond to inquiries and prepare and email vendor pay statements. Function as the primary backup for general AP function.

30% Corporate Purchasing: Administer the corporate card program by managing administrative functions, including new card issuance, user access, workflow, chart of accounts, fraud alerts, help desk ticket management, spend controls requests, and card suspensions. Process journal entry uploads to the accounting system, general reporting, policy compliance, and review for proper allocation of general ledger accounts. Communicate with employees at all levels to ensure accurate and timely reporting. Allocate purchase made on the Purchasing card.

20% Operational Accounting: Prepare journal entries and assist with month-end close activities. Maintain monthly GL account reconciliations and resolve discrepancies. Balance and audit batching reports. Generate and analyze reports to support Purchasing and Accounting. Assist with managing purchase orders and requisitions.

10% Operational Reporting Review: Generate queries to review and correct auditable operations and process adjustments.

Job Specific Requirements

• Working knowledge of accounts payable processes, including invoice processing, vendor communications, payment support, and ensuring accuracy and completeness of transactions.
• Experience supporting general accounting functions, including preparing journal entries, maintaining general ledger reconciliations, assisting with month-end close, and resolving discrepancies.
• Familiarity with corporate credit card or expense management programs, including allocation of expenses, policy compliance, reporting, and administrative support.
• Proficiency in ERP/accounting systems and Microsoft Office (especially Excel), with the ability to input, maintain, and analyze financial and operational data.
• Strong attention to detail and analytical skills, with the ability to review reports, identify discrepancies, and support data accuracy and audit readiness.
• Effective communication and organizational skills, with the ability to manage multiple tasks, respond to internal and external inquiries, and collaborate across teams in a deadline-driven environment.

Physical Requirements

• Ability to perform routine office tasks that includes operating a computer for long periods of time, sitting, filing and communicating on the phone
• Ability to perform all physical functions consistent with travel including sitting in airplanes and driving for long periods of time
• Must be able to lift, carry, push, pull a maximum of 30 lbs

This position does not offer visa sponsorship now or in the future.

Qualifications

Education

Required

Associates or better in Accounting or related field.

Experience

Required

2-3 years:

Experience in accounting, general ledger, and/or process development.

Preferred

Equivalent education will be considered in lieu of experience.

Equal Opportunity Employer
This employer is required to notify all applicants of their rights pursuant to federal employment laws.For further information, please review the Know Your Rights notice from the Department of Labor.