Officer: Promotions & Activations

Road Accident Fund; Centurion; On-site; ZAR 260,000 - 420,000; Full time

Job summary

The Road Accident Fund is seeking a Promotions and Activations Administrator to support the Promotions and Activations Specialist. You will oversee administration, coordinate events, manage regional communications, and handle logistics for site visits and material deliveries.

Applicants should hold a relevant degree, have at least 3 years in promotions/activations, and be adept at planning, budgeting, and stakeholder engagement with a strong client-service mindset.

Qualifications

• Bachelor’s degree or diploma in marketing/advertising/communications or related field.
• PM certification is advantageous but not required.
• Minimum 3 years’ experience in a promotions and activations environment.

Responsibilities

• Coordinate promotions and activations project administration with internal and external stakeholders.
• Schedule events, manage calendars and update project plans.
• Communicate project progress to regions and ensure preparations are on track.
• Coordinate logistics for events, site visits, and material deliveries.
• Manage filing, documentation, and admin related to promotions and activations.
• Request and track promotional materials, ensure branding aligns with RAF identity.
• Assist with budgets: process invoices, compare against purchase orders, and prepare mobilisation reports.

Skills

Planning & coordination

Personal mastery

Judgement & decision making

Ethics & values

Client service orientation

Multitasking

Written & verbal comms

Interpersonal skills

Education

Bachelor’s Degree/ Advanced Diploma in Marketing/ Advertising/ Communication

Certification in Project Management

Job description

The Road Accident Fund’s mission is t o provide timely and equitable assistance to those affected by motor vehicle accidents through the provision of appropriate social benefits to ensure financial relief and recovery for qualifying individuals.

Purpose of the Job: Reporting to the Manager: Campaigns Management, the successful incumbent is responsible to support the Promotion and Activations Specialist with departmental operations ensuring the effective and seamless execution of promotions and activations programs.

Key Performance Areas

Promotions and Activations Project Administration

• Schedule all promotions and activations requests from various clients (internal and external stakeholders) on identified events and projects.
• Assist with the implementation of Promotions and Activations Units calendar events.
• Communicate with region and relevant stakeholders about projects they will be undertaking, with relevance to promotions and activations.
• Follow up on progress of preparations for the event that are done by the region.
• Update regions on service providers appointed and their contact details.
• Update project plan.

Coordinate all Logistical Arrangements Necessary for Office Operations and Carrying out Duties Outside the Office, i.e. Site Visits, Branding Material Delivery, Managing of Event

• Liaise with relevant processing centres and any stakeholder about requirements for the event and the materials that will be delivered.
• Attendance of scheduled meetings for event preparation.
• Draft executive summaries for accommodation and travel arrangements.
• Arrange delivery of material requested.

Document Management

• Filing of reports and executive summaries.
• Maintain proper filing system.
• Perform all admin related functions relating to promotions and activations function.

Facilitation and Administration of Merchandise and Relevant Resources

• Receiving requests from regions and stakeholders for promotional material and branding.
• Giving copy of request to Promotions and Activations coordinator for recording on merchandise or stock register.
• Ensure requests are attended to and requested material sent out to relevant person.
• Order promotional material for RAF events and verify with the Branding Officer that the branding on the items are in line with the RAF corporate identity and style guides.

Reporting

• Plan and execute mobilisation plan on the area identified together with regional Manager: Marketing and Communications.
• Compilation and submission of mobilisation report.

Monitoring and Reporting on Promotions and Activations Budget

• Receive and submit invoices (from service providers to finance department).
• Verify information on invoices received corresponds with the purchase order and maintained price on purchase requisition.
• Compile demand management plan with the requirements for Promotions and Activations, which includes the estimated or budgeted amount for the goods.
• Advise on the transfer of funds for the Promotions and Activations every quarter.

Stakeholder Management

• Assist with inquiries and requests for information from both internal and external stakeholders.
• Contribute to the maintenance of relationships with vendors, service providers or procurement teams and ensure that all relevant procured items are invoiced and paid on time.

Qualifications and Experience

• Bachelor’s Degree/ Advanced Diploma in Marketing/ Advertising/ Communication related qualification.
• Certification in Project Management will be advantageous.
• Relevant 3 years’ experience in a promotions and activations related environment.

Technical and behavioral competencies required

• Planning, organising and coordinating.
• Personal mastery.
• Judgement and decision making.
• Ethics and values.
• Client service orientation.
• Multi-tasking skills.
• Strong organisational skills.
• Report writing.
• Strong written and oral communication skills.
• Innovative and active.
• Knowledge of effective methods and techniques of developing campaigns, activities and special events.
• Strong interpersonal skills.
• Understanding of RAF procurement processes.

• NB: “RAF offers Total Employment Cost packages with no additional contributions from the Employer, successful candidates are required to structure their packages in a manner that will suit their needs”.

The Road Accident Fund subscribes to the principles of employment equity and preference will be given to People with Disabilities.

Applicants who have not received any correspondence from us within six weeks from the closing date can consider themselves unsuccessful.

Security Vetting shall be conducted on all prospective employees.

It is the applicants’ responsibility to have foreign qualification evaluated by the South African Qualification Authority (SAQA) and to provide proof of such evaluation.