Officer: Contracts

South African Bureau of Standards; Pretoria; On-site; ZAR 420,000 - 540,000; Full time

Job summary

The South African Bureau of Standards (SABS) is seeking a Contract Administrator to provide administrative and operational support for supplier contracts and SLAs, maintaining accurate contract records, registers and repositories, and supporting contract audits.

You will coordinate documentation, amendments and renewals, monitor milestones and supplier performance, ensure governance and ISO compliance, and liaise with internal and external stakeholders to ensure timely contract execution and

Qualifications

• Diploma or higher in procurement, supply chain or business administration (NQF Level 6).
• 3–4 years in contract administration or supply chain roles.
• Certificate in Contract Management is advantageous.

Responsibilities

• Provide administrative support for supplier contracts and SLAs, maintaining records and registers.
• Coordinate contract documentation and correspondence, including amendments and renewals.
• Monitor milestones, deliverables, and supplier performance.
• Ensure compliance with governance, policies and ISO standards.
• Liaise with internal and external stakeholders to ensure timely contract execution.
• Support internal audits with required contract documentation.

Skills

Contract administration

Record keeping

Stakeholder management

Governance & compliance

Education

National Diploma / Diploma in Supply Chain Management / Procurement Management / Business Administration or related field

Certificate in Contract Management

Tools

Contract management software

Databases

Document control systems

Job description

The South African Bureau of Standards (SABS) is mandated to develop, promote and maintain South African National Standards (SANS); promote quality in connection with commodities, products and services; and render conformity assessment services and assist in matters connected therewith. Working for the SABS opens the mind to the world aroundyou. We offer diverse career pathsin a dynamic environment that nurtures and recognises talent and potential. Become part of our vision of being a trusted standardisation and business assurance solution provider and join a team that fosters accountability, excellence and innovation in an inclusive workplace.

Please note by responding to the advertisement, you consent to the collection, processing, and storing of your Personal Information in accordance with the Protection of Personal Information Act (POPIA). Your information will be used solely for purposes of recruitment and more specifically for the position you have applied for and will not be shared with third parties without prior consent unless required by law.

SABS is an equal opportunities employer, and our recruitment will be done in line with the Employment Equity Act 55 of 1998 and our EE Policy.

Please note that applications received after the closing date will not be considered.

Purpose Statement

To provide administrative and operational support for the effective administration and lifecycle management of supplier contracts and service level agreements by maintaining accurate contract records, monitoring contractual obligations and milestones, and ensuring compliance with organisational policies, legislative requirements, and contract management processes.

Qualifications

• National Diploma / Diploma in Supply Chain Management / Procurement Management / Business Administration or related filed (NQF Level6).
• Certificate in Contract Management (advantageous)

Work Experiance

• 3 – 4 years relevant experience in contract administration, supply chain management, related environment
• Experience maintaining records, databases, and document control systems.

Duties and Responsibilities

Duties and Responsibilities

Functional Management

• Provide administrative and operational support for the effective management of supplier contracts and service level agreements by maintaining accurate contract records, registers, and repositories;
• Coordinate contract documentation and correspondence
• Support the preparation and administration of contracts, amendments, extensions, and renewals;
• Monitoring contractual milestones and deliverables;
• Facilitate supplier performance administration
• Ensure compliance with contract management procedures, organisational policies, and governance requirements.

Risk and Compliance Management

• Monitor adherence to procurement legislation, governance frameworks, and internal controls.
• Identify contract-related risks and implement mitigation strategies.
• Support internal and external audits by providing required contract documentation and evidence.
• Ensure compliance with ISO standards and regulatory requirements.
• Review and strengthen contract management policies, procedures, and controls.
• Monitor supplier compliance with contractual obligations and organizational requirements.

Stakeholder Management

• Liaise with suppliers and internal stakeholders regarding contract documentation and information requirements.
• Facilitate contract review meetings, following up on outstanding documentation and approvals.
• Liaise with internal and external stakeholders to ensure the timely and efficient execution of contract management processes across the organisation.

Contract Monitoring and Reporting

• Maintain contract management information systems, registers, and tracking mechanisms to support effective contract oversight.
• Monitor contract milestones, renewals, expiries, supplier performance, and service delivery obligations.
• Analyse contract utilisation and expenditure trends.
• Produce accurate, timely management information and reports to support informed decision-making, compliance, and contract governance.

We are committed to Employment Equity when recruiting internally and externally. It is company policy to promote from within wherever possible. Therefore, please be aware that internal candidates will be considered first before reviewing external applicants, provided that this supports achievement of our Employment Equity goals.