Office Services & Facilities Coordinator

Arch Staffing Sa; Cape Town; On-site; ZAR 180,000 - 240,000; Full time

Job summary

Arch Staffing SA in Cape Town seeks an organised administrator to stock and replenish supply stations, manage mail and packages, set up conference rooms, and support routine facilities tasks across shifts. You will organize deliveries, label shipments, and coordinate pickup services to ensure smooth operations throughout the day.

You will also assist reception, check in visitors, print security badges, move furniture for reconfigurations or events, and help with ad hoc errands and document

Responsibilities

• Stock and replenish supply stations, kitchen areas, copy rooms, and common areas throughout each shift.
• Sort and route incoming mail and packages to the correct department or recipient, flagging urgent items for immediate delivery.
• Prepare outgoing mail and shipments by applying postage, labeling packages, and scheduling FedEx, Courier Guy, RAM pickups and etc.
• Set up conference rooms ahead of scheduled meetings, arranging furniture, testing AV equipment, and staging refreshments.
• Break down and reset meeting rooms promptly after each meeting to keep the booking calendar available for the next reservation.
• Maintain cleanliness and order in break rooms, copy rooms, restrooms, and reception areas between scheduled janitorial visits.
• Support reception staff by checking in visitors, printing security badges, and escorting guests to conference rooms.
• Track supply inventory levels and submit reorder requests before stations run empty, using a facilities request system where one exists.
• Move furniture, boxes, and equipment for office reconfigurations, new-hire desk setups, and one-off events on short notice.
• Respond to ad hoc staff requests, including errands, document deliveries, and equipment moves, within the same business day.

Job description

Arch Staffing SA in Cape Town seeks an organised administrator to stock and replenish supply stations, manage mail and packages, set up conference rooms, and support routine facilities tasks across shifts. You will organize deliveries, label shipments, and coordinate pickup services to ensure smooth operations throughout the day.

You will also assist reception, check in visitors, print security badges, move furniture for reconfigurations or events, and help with ad hoc errands and document