Office Manager

InsideOut; South Africa; Remote; ZAR 240,000 - 360,000; Full time

Job summary

InsideOut is seeking a remote Office Manager in South Africa to coordinate daily administrative operations for a growing U.S.-based business. You will ensure nothing falls through the cracks, support onboarding, manage internal communications, and build structured SOPs.

The ideal candidate has at least 2 years of office management experience, excellent English communication, and the ability to work independently during U.S. business hours from a reliable home setup.

Qualifications

• 2+ years of office management or related experience.
• Excellent organizational skills with a proactive approach.
• Strong written and spoken English communication.

Responsibilities

• Oversee day-to-day administrative operations, manage schedules, and organize internal communications.
• Coordinate external vendors, service providers, and administrative tools.
• Support onboarding administration, team documentation, and internal coordination.
• Develop, improve, and document administrative procedures and SOPs for consistency.
• Monitor project deadlines, track outstanding tasks, and support leadership.

Skills

English proficiency

Organizational skills

Remote work

Vendor coordination

SOP development

Tools

MS Office

G Suite

Slack

Job description

Are you an organized, solution-oriented professional who loves establishing structure, coordinating vendors, and supporting team workflows? We are seeking a full-time Office Manager based in South Africa to oversee remote administrative operations for a growing U.S.-based business!

C1 ENGLISH LEVEL IS REQUIRED. The selected candidate will be speaking strictly in English during their whole shift.

Job Details at a Glance

• Job Title: Office Manager
• Job ID: IOHMEL1
• Location: Remote — South Africa
• Job Status: Full Time
• Work Schedule: U.S. Time Zone alignment required (Monday–Friday)

About the Role

This role is designed for someone who ensures nothing falls through the cracks. As the remote Office Manager, you will coordinate daily administrative operations, manage internal communications, support team onboarding, coordinate vendor relationships, and build structured SOPs that keep the entire business running smoothly.

• Operational & Admin Coordination: Oversee day-to-day administrative operations, manage schedules, and organize internal communications.
• Vendor & Service Management: Coordinate external vendors, service providers, and administrative tools.
• Onboarding & Team Support: Support onboarding administration, team documentation, and internal team coordination.
• Process Building & SOPs: Develop, improve, and document administrative procedures and SOPs to maintain operational consistency.
• Operational Tracking: Monitor project deadlines, track outstanding team tasks, and provide ongoing operational support to leadership.

Qualifications & Requirements

• Experience: 2+ years of experience in office management, administration, operations, or a similar role.
• Organizational Skills: Exceptional organizational ability with a proactive, solution-oriented mindset.
• Communication: Strong written and spoken English communication skills.
• Independence: Comfortable taking initiative and managing multiple priorities independently in a remote environment.
• Tech Literacy: High digital literacy with modern computer applications and team software.
• Workplace Setup: Based in South Africa with an owned reliable laptop, fast and stable internet connection, and full commitment to U.S. business hours.