National Systems Administrator (F&B)

Winning Form; Durban; On-site; ZAR 180,000 - 230,000; Full time

Job summary

Winning Form is seeking an administrator with GAAP system expertise to support the Hollywood head office and national stores. The role involves maintaining the GAAP database, coordinating upgrades, testing, and month-end reporting for management.

You will also handle contracts, installations, and reconciliations, while working with regional teams to ensure accurate input and optimal system usage. Candidates with 2–3 years in the Food & Beverage sector and POS experience will excel, with

Qualifications

• GAAP System knowledge for managing head office data (prices, recipes, menu items, specials).
• Experience with Point of Sale (POS) operations and back office processes in F&B is advantageous.
• Interest or experience in nutrition/recipes is relevant.
• 2–3 years in Food & Beverage industry.

Responsibilities

• Maintain GAAP/Hollywood head office database (prices, recipes, menu items, specials, daily specials).
• Provide national support for GAAP system errors, upgrades, updates, testing.
• Complete month-end reporting for management accounts.
• Coordinate GAAP contracts and ensure filing accuracy.
• Organise installations of GAAP equipment for new stores and test databases before install.
• Reconcile GAAP payments including travel claims.
• Monitor GAAP annual increases in coordination with F&B accountant.

Skills

GAAP System

Job description

Skill Set

• GAAP System

Responsibilities

• Maintain GAAP/Hollywood head office data base (prices, recipes, menu items, specials, and daily specials).
• Support all F&B stores nationally for system errors, upgrades, updates, testing (All queries relating to GAAP).
• Complete all month end reporting for management accounts.
• Regular meetings with GAAP representatives to make sure Hollywood is getting the best deals and support from GAAP e.g. Discussing lower prices.
• Organise Installs of GAAP equipment for new stores, check and test data base before install.
• Prepare All Hollywood/GAAP contracts for new stores and maintain filing for contracts.
• Co - ordinate and roll out price increase yearly to each Region (Nationally).
• Follow up on Contracts that are reaching maturity date.
• Train staff on new procedures on the point of sale before rolling out.
• Reconcile all GAAP payments for call outs travel claims etc.
• Monitor GAAP annual increases on management accounts with food and beverage accountant.
• Manage all the order number request for all the GAAP ad-hoc invoices and the monthly billing.
• Follow up on all food and beverage server reports.
• Resolve Internal Audit queries (Sit down with Regional Auditors and iron out relevant queries per region/Branch).
• Building and creating new Automated reports with GAAP rep.
• Daily report/War list.
• Assist branches to trouble shoot via telephone, teams and portal.
• National branch visits that include but not limited to: checking equipment condition, training and new systems set-ups and roll-out.
• Ad-hoc reporting to National/Regional F&B and Commercial Manager.
• Ensure all F&B branches effectively operate on GAAP and input into system is correct.
• Assist National, Regional and Branch managers in investigating stock shortages to determine reasons for variances, shortages, wastage etc.
• Resource management of GAAP resources across all regions (in conjunction with Branch managers) in line with operational trends and events to ensure optimal equipment utilization.
• Any other ad hoc duties that might be required.

Qualifications

• 2 to 3 years Food and Beverage Industry
• Management Experience(Advantageous)
• 2 to 3 years Point of Sale Experience
• 2 to 3 years Point of Sale Back Office Experience
• Recipe Building and Testing Experience (Advantageous)

About Us

Winning Form was founded in 1987 and has since grown to become a prominent brand in South Africa. Over the years, Winning Form has expanded to include four other companies, SplashOut, Star Merchant, Star Bar & Café and Racing Distribution, making it a large and dynamic brand with a wide range of expertise.

The Winning Form Group has created an environment where our Team can thrive. We believe in fostering a culture of collaboration, innovation, and excellence. Our Team is made up of talented individuals who are passionate about their work and committed to delivering the highest quality results.

As a part of our Team, you will have the opportunity to work on exciting projects, collaborate with Team Members from different areas of the business, grow with our development plans and contribute to the success of the Wining Form Group.

Job Info

• Job Identification 2456
• Job Category Administration
• Posting Date 08/26/2026, 06:54 AM
• Locations 6, Durban, KwaZulu-Natal, 4320, ZA (On-site)
• Apply Before 09/26/2026, 06:54 AM
• Roster No