National Lease Coordinator

Exceed Human Resource Consultants; Stellenbosch; On-site; ZAR 300,000 - 450,000; Full time

Job summary

Exceed Human Resource Consultants is looking for a candidate to manage and coordinate lease agreements nationally. This role involves preparing and administering lease agreements, and acting as the main point of contact for queries related to leases.

The ideal candidate will have a relevant degree, at least 3 years of experience in property administration, and possess strong organisational, communication, and document management skills. Proficiency in Microsoft Office is essential.

Qualifications

• Minimum 3 years' relevant experience.
• Strong lease, contract, or property administration experience.
• Excellent administrative and document management skills.

Responsibilities

• Coordinate and manage lease agreements on a national level.
• Prepare and administer property owner and tenant lease agreements.
• Act as the main point of contact for lease-related queries.

Skills

Microsoft Word

Microsoft Excel

Document management

Organisational abilities

Communication skills

Problem-solving

Education

Relevant diploma or degree qualification (M+3)

Tools

Access/Database systems

Job description

Reference: 11162 SJ Consultant: Soné Johnson

Job Description

• Coordinate and manage lease agreements on a national level.
• Prepare, issue, and administer property owner and tenant lease agreements.
• Ensure all required approvals, permits, and supporting documentation are obtained before agreements are finalised.
• Process lease applications for mobile network operators (MNOs).
• Liaise with finance regarding payment terms and invoicing.
• Draft and assist with additional contractual documents such as NDAs, MOUs, SLAs, sales agreements, and other commercial agreements.
• Act as the main point of contact for lease-related queries from clients, property owners, consultants, and internal stakeholders.
• Provide regular updates, reports, and documentation to clients and tenants.
• Maintain, update, and archive all lease-related documents and templates.
• Manage filing systems and ensure accurate record keeping.
• Compile lease activity reports, monitor regional statistics, and provide management reporting.
• Conduct research and support the implementation of best practices.
• Assist management with ad-hoc administrative and operational tasks.

Qualifications

• Relevant diploma or degree qualification (M+3).
• Minimum 3 years' relevant experience.
• Proficient in Microsoft Word, Excel, PowerPoint, Access/Database systems, email, and internet applications.
• Strong lease, contract, or property administration experience.
• Excellent administrative and document management skills.
• Strong organisational and planning abilities.
• Good problem-solving and decision-making skills.
• Strong verbal and written communication skills.
• Ability to build and maintain professional relationships with stakeholders.
• Strong attention to detail and accuracy.
• Ability to manage multiple tasks and deadlines effectively.
• Strong reporting, information management, and record-keeping skills.
• Team-oriented with a customer service focus.
• Ability to work independently and take ownership of processes.