Mining Contracts Administrator — Invoicing & Compliance

stelogroup; Noord-Kaap; On-site; ZAR 300,000 - 540,000; Full time

Job summary

stelogroup is seeking a Contracts Administrator for the Operations & Maintenance Services contract at a mining project in Noord-Kaap. You will manage day-to-day contract administration, verify timesheets, prepare invoices, and ensure compliance with labour and contract terms, acting as the liaison between site operations, finance, and the client’s contract management team.

The role requires a bachelor’s degree in a related field and at least five years’ experience in contract administration

Qualifications

• Bachelor’s degree or equivalent in a related field.
• Minimum 5 years’ experience in contract administration, preferably in mining, construction, or O&M services.
• Strong knowledge of contract law, labour regulations, and service agreements.
• Experience with timesheet systems, ERP platforms, and invoicing processes.
• Excellent communication and negotiation skills.
• Experience working in West Africa or remote project environments is an advantage.

Responsibilities

• Contract Administration: interpret and apply contract terms to daily operations; maintain records of deliverables, obligations and variations; monitor compliance with requirements.
• Timesheet Management: collect, verify, and reconcile timesheets; ensure approvals by client; track labour hours against budgets and KPIs.
• Invoicing & Financial Control: prepare and submit monthly invoices; ensure accuracy and compliance; liaise with finance to track payments and resolve discrepancies.
• Client & Stakeholder Liaison: act as primary contact for client’s contract administration team; address queries; support site management in communicating obligations.
• Reporting & Compliance: produce reports on labour utilization, contract performance and invoicing; maintain audit-ready records; ensure compliance with mining laws and client policies.

Skills

Contract interpretation

Timesheet reconciliation

Invoice preparation

Attention to detail

Communication skills

Cross-cultural communication

Education

Bachelor's degree in Quantity Surveying, Business Administration, Law, Finance, or related field

Tools

ERP platforms

Job description

stelogroup is seeking a Contracts Administrator for the Operations & Maintenance Services contract at a mining project in Noord-Kaap. You will manage day-to-day contract administration, verify timesheets, prepare invoices, and ensure compliance with labour and contract terms, acting as the liaison between site operations, finance, and the client’s contract management team.

The role requires a bachelor’s degree in a related field and at least five years’ experience in contract administration