Marketing Operations Coordinator

Regent Business School; KwaZulu-Natal; On-site; ZAR 240,000 - 360,000; Full time

Job summary

REGENT Business School is seeking a highly organized Marketing Operations Coordinator to join our Marketing team in KwaZulu-Natal. The role supports the financial and operational activities of the Marketing Department, focusing on budget administration, supplier management, media coordination and financial reporting.

You will manage the Marketing budget, process POs and invoices, reconcile records and produce regular reports.

Qualifications

• 3–5 years of experience in marketing administration, financial administration, media administration or a similar role.
• Experience in budget tracking, purchase orders, invoice processing and financial reconciliations.
• Experience working with suppliers, agencies and/or media partners.
• Strong Microsoft Excel and reporting skills.
• Excellent attention to detail and organisational skills.
• Strong communication, stakeholder management and problem-solving skills.

Responsibilities

• Manage and track the Marketing budget, including committed and actual expenditure.
• Process purchase orders, invoices, supplier payments and petty cash requests.
• Maintain accurate financial records and complete regular reconciliations.
• Prepare weekly and monthly budget and expenditure reports.
• Liaise with Finance, agencies, media partners and suppliers.
• Coordinate traditional and digital media bookings.
• Obtain quotations, booking confirmations and supporting documentation.
• Reconcile supplier invoices and media bookings against approved quotations and purchase orders.
• Maintain supplier contracts, media agreements and advertising documentation.
• Support campaign expenditure reporting and media performance reporting.
• Provide administrative and operational support for Marketing campaigns and events.

Skills

Budget tracking

Excel

Reporting

Stakeholder management

Attention to detail

Communication

Education

Administration/Marketing/Commerce degree or related field

Tools

Microsoft Excel

Job description

REGENT Business School is looking for a highly organised and detail-oriented Marketing Operations Coordinator to join our Marketing team.

The successful candidate will support the financial and operational activities of the Marketing Department, with a strong focus on budget administration, supplier management, media coordination and financial reporting.

Key Responsibilities

• Manage and track the Marketing budget, including committed and actual expenditure.
• Process purchase orders, invoices, supplier payments and petty cash requests.
• Maintain accurate financial records and complete regular reconciliations.
• Prepare weekly and monthly budget and expenditure reports.
• Liaise with Finance, agencies, media partners and suppliers.
• Coordinate traditional and digital media bookings.
• Obtain quotations, booking confirmations and supporting documentation.
• Reconcile supplier invoices and media bookings against approved quotations and purchase orders.
• Maintain supplier contracts, media agreements and advertising documentation.
• Support campaign expenditure reporting and media performance reporting.
• Provide administrative and operational support for Marketing campaigns and events.

Administration, Marketing, Commerce or a related field.

Qualifications

• Approximately 3-5 years' relevant experience in Marketing administration, financial administration, media administration or a similar role.
• Experience in budget tracking, purchase orders, invoice processing and financial reconciliations.
• Experience working with suppliers, agencies and/or media partners.
• Strong Microsoft Excel and reporting skills.
• Excellent attention to detail and organisational skills.
• Strong communication, stakeholder management and problem-solving skills.

The Ideal Candidate

You are numerically strong, organised, commercially aware and process-driven, with the ability to manage multiple suppliers, transactions, campaigns and deadlines in a fast-paced