Manager, Projects and Administration

Jobtailor; Kempton Park; On-site; ZAR 900,000 - 1,200,000; Full time

Job summary

Jobtailor in South Africa seeks a seasoned Project Manager to oversee telecommunications projects from sales handover to close-out in a cross-functional environment. You will lead planning, procurement, implementation and commissioning while ensuring customer acceptance and financial performance.

The role emphasizes detailed planning with Microsoft Project, contract and variation management, and strong stakeholder engagement across Sales, Engineering, Operations and Finance.

Qualifications

• Relevant Diploma, Advanced Diploma or Degree in Project Management, Business Management, Operations Management, Business Administration, Commercial Management, Supply Chain Management, Engineering Management or Telecommunications.
• Engineering qualification is advantageous, not required.
• PMP, PRINCE2 or equivalent recognised Project Management certification is advantageous.
• Approximately 7–10 years of relevant business experience.
• Approximately 4–5 years of substantive Project Management, project coordination or comparable responsibility.
• Relevant telecommunications, ICT, satellite, network infrastructure, engineering or technical project experience strongly preferred.

Responsibilities

• Manage assigned telecommunications projects end to end from Sales handover through planning, procurement, implementation, commissioning, customer acceptance and close-out.
• Develop and maintain detailed project plans and schedules using Microsoft Project.
• Track progress, critical-path activities, delays and recovery plans.
• Coordinate project scope against customer requirements, quotations, contracts, purchase orders, statements of work, technical specifications and acceptance criteria.
• Monitor project costing, expenditure, supplier/contractor costs, purchase orders, cost-to-complete forecasts and margins.
• Manage contracts and variations, including scope changes, approvals and scope-creep prevention.
• Coordinate cross-functional delivery across Sales, Technical/Engineering, Operations, Supply Chain, Finance and Risk/Legal.
• Manage customer, supplier and contractor relationships, meetings, reporting, expectations, delays, concerns, variations, acceptance and handover.
• Maintain project records, reporting, risk and issue registers, variation registers, commissioning and close-out documentation.
• Drive project close-out, including customer acceptance, defects, final costs, invoicing, documentation, financial reconciliation and operational handover.
• Improve office and process administration through standardised documentation, document control, workflow improvement, tracking mechanisms and accurate systems usage.
• Coordinate Sales support from opportunity through order and project handover.
• Support quotations, proposals, tenders, RFQs and RFPs through costing, pricing, supplier quotations and technical inputs.
• Coordinate internal approvals and resolve administrative or system barriers.
• Maintain Sales information and documentation in SYSPRO and supporting systems.
• Support customer onboarding and order processing.
• Ensure complete Sales-to-Project handovers and identify and resolve gaps before implementation.
• Lead in a cross-functional/matrix environment by setting priorities, clarifying responsibilities, driving actions, facilitating meetings, resolving issues and escalating matters.
• Present project status, risks, delays and financial/commercial concerns to management and senior customers; recommend corrective actions.

Skills

Project Planning

Project Scheduling

Cost Management

Contract Management

Risk Management

Technical Implementation

Sales Support

Procurement Coordination

Project Reporting

Document Control

Education

Diploma/Advanced Diploma or Degree in a relevant field

Tools

Microsoft Project

SYSPRO

ERP Systems

Job description

• Manage assigned telecommunications projects end to end from Sales handover through planning, procurement, implementation, commissioning, customer acceptance and close-out


• Develop and maintain detailed project plans and schedules using Microsoft Project


• Track progress, critical-path activities, delays and recovery plans


• Coordinate project scope against customer requirements, quotations, contracts, purchase orders, statements of work, technical specifications and acceptance criteria


• Monitor project costing, expenditure, supplier/contractor costs, purchase orders, cost-to-complete forecasts and margins


• Manage contracts and variations, including scope changes, approvals and scope-creep prevention


• Coordinate cross-functional delivery across Sales, Technical/Engineering, Operations, Supply Chain, Finance and Risk/Legal


• Manage customer, supplier and contractor relationships, meetings, reporting, expectations, delays, concerns, variations, acceptance and handover


• Maintain project records, reporting, risk and issue registers, variation registers, commissioning and close-out documentation


• Drive project close-out, including customer acceptance, defects, final costs, invoicing, documentation, financial reconciliation and operational handover


• Improve office and process administration through standardised documentation, document control, workflow improvement, tracking mechanisms and accurate systems usage


• Coordinate Sales support from opportunity through order and project handover


• Support quotations, proposals, tenders, RFQs and RFPs through costing, pricing, supplier quotations and technical inputs


• Coordinate internal approvals and resolve administrative or system barriers


• Maintain Sales information and documentation in SYSPRO and supporting systems


• Support customer onboarding and order processing


• Ensure complete Sales-to-Project handovers and identify and resolve gaps before implementation


• Lead in a cross-functional/matrix environment by setting priorities, clarifying responsibilities, driving actions, facilitating meetings, resolving issues and escalating matters


• Present project status, risks, delays and financial/commercial concerns to management and senior customers; recommend corrective actions

Requirements

• Relevant Diploma, Advanced Diploma or Degree preferred in Project Management, Business Management, Operations Management, Business Administration, Commercial Management, Supply Chain Management, Engineering Management or Telecommunications


• Engineering qualification is advantageous, not required


• PMP, PRINCE2 or equivalent recognised Project Management certification is advantageous


• Approximately 7–10 years of relevant business experience


• Approximately 4–5 years of substantive Project Management, project coordination or comparable responsibility


• Relevant telecommunications, ICT, satellite, network infrastructure, engineering or technical project experience strongly preferred


• Experience ideally covering project management, project costing, customer management, supplier/contractor management, contract and variation management, Sales Support/Sales Operations, procurement coordination, ERP systems, project reporting, technical implementation and tenders/RFQs/RFPs


• Ability to lead in a cross-functional/matrix environment without necessarily having direct line authority


• Ability to communicate confidently with Middle, Senior and Executive Management and senior customers

Core Competencies

Demonstrates expertise in managing telecommunications projects from initiation to close-out, with a strong focus on project planning, costing, and cross-functional coordination. Proficient in stakeholder communication and maintaining project documentation to ensure successful delivery and customer satisfaction.

Highest-signal resume keywords

• Project Management


• Telecommunications Experience


• PMP Certification


• Cross-Functional Leadership


• Project Costing

ATS Optimization Keywords

Hard Skills

• Project Planning


• Project Scheduling


• Cost Management


• Contract Management


• Risk Management


• Technical Implementation


• Sales Support


• Procurement Coordination


• Project Reporting


• Document Control

Soft Skills

• Communication


• Problem-Solving


• Team Leadership


• Stakeholder Management


• Meeting Facilitation

Certifications & Qualifications

• PMP


• PRINCE2

Industry Keywords

• Telecommunications


• ICT


• Network Infrastructure


• Engineering Management


• Project Coordination

Tools & Technologies

• Microsoft Project


• SYSPRO


• ERP Systems