Maintenance Planner

Tsebo Solutions Group; Rustenburg; On-site; ZAR 180,000 - 300,000; Full time

Job summary

Tsebo Facilities Solutions seeks a Maintenance Planning & Coordination assistant to support planning, scheduling, and reporting across multiple sites. You will monitor work orders, ensure timely completion, and maintain accurate records in CMMS.

In this role you will engage with technical teams, storemen, and contractors to uphold safety, quality, and compliance standards while supporting administrative workflows and data integrity.

Qualifications

• Grade 12 (Matric).
• Proficient in Microsoft Word, Excel, and PowerPoint.
• Extensive knowledge of Computerised Maintenance Management Systems (CMMS) and Planned Preventative Maintenance processes.
• 2-3 years' experience in a similar maintenance planning or technical administration environment.

Responsibilities

• Assist in compiling weekly, bi-monthly, and monthly technical reports.
• Allocate and monitor technical work orders.
• Ensure preventative maintenance work orders are issued to maintenance teams.
• Track work order completion and ensure closure within agreed timeframes.
• Maintain accurate records and update open work orders regularly.
• Follow up with technical teams to ensure timely completion of maintenance activities.
• Conduct quality control inspections across sites.
• Log faults with the Helpdesk and monitor progress until resolution.
• Ensure contractors comply with Tsebo Facilities Solutions (TFS) health, safety, environmental, and quality requirements.
• Issue work permits and monitor contractor compliance with safety standards.
• Maintain and update site safety files.
• Assist with updating purchase order reports.
• Assist with updating RFQ reports on a weekly basis.
• Verify invoices against completed work and submit for authorization.
• Maintain maintenance planning systems and ensure data accuracy.
• Provide administrative support to Technical Managers and Maintenance Supervisors.
• Support Liaise with contractors regarding maintenance activities and compliance requirements.
• Coordinate with Storemen regarding deliveries, inventory availability, and stock-related matters.
• Assist technical teams with operational and administrative requirements.
• Share knowledge and best practices with team members.
• Support management and colleagues to achieve departmental objectives.
• Foster positive working relationships across all relevant stakeholders.
• Act as a professional and responsive first point of contact.
• Respond to calls and requests courteously and professionally.
• Demonstrate a customer-focused approach and willingness to go the extra mile.
• Maintain a positive and professional image at all times.
• Adhere to all applicable Safety, Health, Environmental and Quality (SHEQ) policies, procedures, and standards.
• Support ISO 9001, ISO 14001, and ISO 45001 compliance requirements applicable to the role.

Skills

Maintenance planning

Work order management

Technical reporting

Contractor management

RFQ administration

Quality control inspections

SHEQ administration

Microsoft Office

Education

Grade 12 (Matric)

Tools

CMMS

Microsoft Office Suite

Job description

• Assist in compiling weekly, bi-monthly, and monthly technical reports.
• Allocate and monitor technical work orders.
• Ensure preventative maintenance work orders are issued to maintenance teams.
• Track work order completion and ensure closure within agreed timeframes.
• Maintain accurate records and update open work orders regularly.
• Follow up with technical teams to ensure timely completion of maintenance activities.

Duties & Responsibilities

Maintenance Planning & Coordination

• Assist in compiling weekly, bi-monthly, and monthly technical reports.
• Allocate and monitor technical work orders.
• Ensure preventative maintenance work orders are issued to maintenance teams.
• Track work order completion and ensure closure within agreed timeframes.
• Maintain accurate records and update open work orders regularly.
• Follow up with technical teams to ensure timely completion of maintenance activities.

Quality Assurance & Compliance

• Conduct quality control inspections across sites on a regular basis.
• Ensure maintenance inspections are completed according to planned preventative maintenance schedules.
• Log faults with the Helpdesk and monitor progress until resolution.
• Ensure contractors comply with Tsebo Facilities Solutions (TFS) health, safety, environmental, and quality requirements.
• Issue work permits and monitor contractor compliance with safety standards.
• Maintain and update site safety files.

Administration & Reporting

• Assist with updating purchase order reports.
• Assist with updating RFQ reports on a weekly basis.
• Verify invoices against completed work and submit for authorization.
• Maintain maintenance planning systems and ensure data accuracy.
• Provide administrative support to Technical Managers and Maintenance Supervisors.

Stakeholder & Supplier

• Support Liaise with contractors regarding maintenance activities and compliance requirements.
• Coordinate with Storemen regarding deliveries, inventory availability, and stock-related matters.
• Assist technical teams with operational and administrative requirements.

Teamwork & Collaboration

• Share knowledge and best practices with team members.
• Support management and colleagues to achieve departmental objectives.
• Foster positive working relationships across all relevant stakeholders.

Customer Service

• Act as a professional and responsive first point of contact.
• Respond to calls and requests courteously and professionally.
• Demonstrate a customer-focused approach and willingness to go the extra mile.
• Maintain a positive and professional image at all times.

SHEQ Responsibilities

• Adhere to all applicable Safety, Health, Environmental and Quality (SHEQ) policies, procedures, and standards.
• Support ISO 9001, ISO 14001, and ISO 45001 compliance requirements applicable to the role.

Skills and Competencies

• Maintenance planning and scheduling
• Computerised Maintenance Management Systems (CMMS).
• Work order management.
• Technical reporting and record keeping.
• Contractor management.
• Purchase order and RFQ administration.
• Quality control inspections.
• SHEQ compliance administration.
• Microsoft Office Suite.

Qualifications

• Grade 12 (Matric).
• Proficient in Microsoft Word, Excel, and PowerPoint.
• Extensive knowledge of Computerised Maintenance Management Systems (CMMS) and Planned Preventative Maintenance processes.
• 2-3 years' experience in a similar maintenance planning or technical administration environment.