LW256057 -Project Administrator - PEF

NHS Scotland; Aberdeen; Hybrid; ZAR 459,000 - 590,000; Part time

Benefits offered by this job

Hybrid working

Job summary

NHS Grampian is seeking a proactive Project Administrator to support the delivery of the Parental Employability Framework. Based at Aberdeen Royal Infirmary with hybrid working and travel across NHS Grampian as required, the role requires a full UK driving licence.

The post holder will coordinate meetings, prepare papers, maintain records and support data collection and reporting, using Microsoft 365 tools to communicate clearly with internal and external stakeholders.

Qualifications

• Experience in administrative support, project administration, information management or a related role.
• Able to maintain accurate records, prepare documents and spreadsheets, coordinate diaries and meetings, support data collection and reporting.
• Confidentiality and escalating issues appropriately.

Responsibilities

• Arrange meetings and prepare papers.
• Maintain action logs and records.
• Support communications and stakeholder updates.
• Coordinate diaries and meetings across partners.
• Assist data collection and reporting.

Skills

Microsoft 365

Communication

Organisation

Confidentiality

Tools

Outlook

Teams

Excel

SharePoint

Job description

NHS Scotland is committed to encouraging equality and diversity among our workforce and eliminating unlawful discrimination. The aim is for our workforce to be truly representative and for each employee to feel respected and able to give their best. To this end, NHS Scotland welcomes applications from all sections of society.

Project Administrator

Band 3 - salary in line with current Agenda for Change pay scales

30 hours per week

Fixed Term/Secondment 18 months

Based at Aberdeen Royal Infirmary, with hybrid working and travel across NHS Grampian as required

A full UK driving licence is required for this post.

NHS Grampian is seeking an enthusiastic, organised and values-driven Project Administrator to provide high-quality administrative and coordination support for the delivery of our Parental Employability Framework. This is an exciting opportunity to contribute to NHS Grampian's Anchor Organisation ambitions by supporting the systems, processes and communications that help create accessible employment pathways for parents who are at risk of poverty.

The post holder will support the day-to-day administration of the project, working closely with the Employability Officer - PEF, Local Employability Partnerships, third sector providers, education partners, recruitment colleagues and NHS services. The role will include arranging meetings, preparing papers, maintaining action logs, supporting communications, updating records, monitoring responses and helping ensure that project information is accurate, accessible and well organised.

You will be confident using Microsoft 365 applications, including Outlook, Teams, Excel and SharePoint, and able to communicate clearly and professionally with a range of internal and external stakeholders. You will have strong attention to detail, good organisational skills and the ability to manage competing administrative priorities while maintaining confidentiality and escalating issues appropriately.

The successful candidate will have experience of administrative support, project administration, information management or a related role. You should be able to maintain accurate records, prepare documents and spreadsheets, coordinate diaries and meetings, support data collection and reporting, and assist with the smooth running of project activity across multiple partners and workstreams.

This role will suit someone who enjoys working in a busy project environment, takes pride in providing reliable administrative support and is motivated by work that improves access to opportunity. In return, you will play an important role in supporting NHS Grampian's wider work on employability, fair work, child poverty and community wealth building.

Informal enquiries For further information or an informal discussion about the role, please contact Nicola Ogilvie at [e-mail]

Interviews to be held on 06 November 2026.

Additional Information For Candidates

AI-generated content for the completion of Supporting Statements may lack specificity and fail to address key criteria outlined in the job description. Personalisation is essential to convey individual skills, knowledge, and experiences effectively.

As a disability confident employer we are committed to ensuring our recruitment processes are inclusive and accessible to all. If you need us to make any adjustments during the recruitment process, please let us know by contacting our recruitment team at the earliest opportunity. Email us at [e-mail].

Shortlisted candidates will be invited to attend the interview in person. Alternative arrangements or adjustments will be considered in the event there are circumstances that may prevent candidates attending in person to ensure it is inclusive and accessible to all.

Please note - If this post operates within Aberdeen City Low Emission Zone, you will be responsible for all costs associated with entering.

NHS Grampian forms one of the fourteen regional health boards of NHS Scotland and is responsible for providing health and social care services to a population of over 500,000 people living in Aberdeen, Aberdeenshire and Moray.

As a board we strive to ensure the environment is conducive to nurturing a positive culture, supported and delivered through our NHS and Social Care values.