Legal Secretary

Frogg Recruitment; Gauteng; On-site; ZAR 240,000 - 360,000; Full time

Job summary

Frogg Recruitment is seeking an experienced Legal Secretary for a Craighall Park, Randburg-based practice. You will provide comprehensive secretarial, administrative, and litigation support to the legal team, with speed typing and meticulous document handling.

The role requires at least 5 years in Litigation Secretarial work for High Court and Magistrates' Court, strong FICA knowledge, and proficiency in CaseLines, Court Online, and MS Office.

Qualifications

• Matric / Grade 12 certificate; relevant Legal Secretarial / Paralegal qualification advantageous.
• 5+ years as a Litigation Legal Secretary; High Court and Magistrates' Court exp essential.
• Proficient in Court Online, CaseLines and MS Office (Word/Excel/Outlook/MS Teams).
• Excellent audio/Dictaphone typing speed and accuracy; typing test will be conducted.
• Solid understanding of FICA and confidential information handling.
• Opening files, capturing fees, creating invoices and billing basics.
• Excellent English, written and verbal; strong organizational skills.
• Ability to work under pressure, manage high volumes, meet deadlines.
• Driver’s license and own vehicle.

Responsibilities

• Provide secretarial, administrative and litigation support to the legal team.
• Prepare fast and accurate pleadings, briefs, and related documents.
• Manage attorney diaries, coordinate consultations, and schedule court dates.
• Capture attorney fees, generate monthly client invoices and statements.
• Open and maintain physical and electronic client files with LPC-aligned filing.
• Liaise with clients, Counsel, Sheriffs, and opposing attorneys professionally.
• Oversee front office, reception, and general office logistics.

Skills

Typing speed 60 wpm

Attention to detail

Time management

Communication skills

Discretion

Driver's license

Education

Matric / Grade 12

Paralegal qualification advantageous

Tools

CaseLines

Court Online

MS Office Suite

Job description

Legal Secretary Craighall Park, Johannesburg We are seeking an experienced, proactive, and detail-oriented Legal Secretary to join our law firm based in Craighall Park, Randburg Johannesburg. The successful candidate will provide comprehensive secretarial, administrative, and litigation support to the legal team. You will play a vital role in ensuring smooth daily operations, maintaining high standards of document accuracy, and ensuring strict compliance with court rules and regulatory bodies. Speed typing of 60 word per minute – will be tested. Use of Dictaphone essential Salary: Market Related. Required Qualifications & Experience

• Matric / Grade 12 certificate (a relevant Legal Secretarial / Paralegal qualification is advantageous).
• 5+ years of experience as a Litigation Legal Secretary (High Court and Magistrates' Court experience is essential).
• High proficiency in: Court Online, CaseLines and Microsoft Office Suite (Word, Excel, Outlook, and MS Teams).
• Excellent audio/Dictaphone typing speed and accuracy. Speed typing 60+ words per minute (You will be tested)
• Solid understanding of FICA
• Opening files, capturing of fees, Creating Invoices
• Exceptional command of English (both written and verbal).
• Strong organizational skills with meticulous attention to detail.
• Ability to work under pressure, manage high-volume workloads, and meet strict deadlines.
• High degree of integrity, discretion, and confidentiality.
• Professional telephone etiquette and interpersonal skills.
• Must have driver’s license and own vehicle.
• Document Production & Secretarial Support
• Provide fast and accurate Dictaphone audio typing and copy typing for general correspondence, High Court and Magistrates' Court pleadings, commercial contracts, and Last Wills & Testaments.
• Prepare, paginate, index, and arrange the delivery of Counsel’s Briefs.
• Prepare and oversee instructions to the Sheriff of the Court.
• Manage attorney diaries, coordinate consultations, schedule court dates, and handle reminders for upcoming deadlines.
• Court Systems & Electronic Case Management
• Complete management and maintenance of electronic case files using CaseLines and Court Online.
• Ensure all court documents are served, filed, and executed strictly in accordance with statutory court rules and procedural deadlines.
• Compliance & File Management
• Open new client files (physical and electronic), ensuring documents are compartmentalized and chronologically maintained.
• Ensure strict adherence to FICA requirements on all matters.
• Manage signed client mandates and maintain an organized filing repository aligned with Legal Practice Council (LPC) standards.
• Capture attorney fees accurately into the practice management system.
• Generate and transmit monthly client invoices and statements.
• Assist with basic billing queries where required.
• Capture attorney fees accurately into the practice management system.
• Generate and transmit monthly client invoices and statements.
• Assist with basic billing queries where required.
• Front Office & Office Logistics
• Oversee the reception area, projecting a professional image for the firm.
• Screen and direct telephone calls; welcome clients and visitors.
• Liaise professionally with clients, Counsel, Sheriffs, and opposing attorneys.
• Manage office logistics, including monitoring, ordering, and maintaining stock of stationery and office supplies.

Legal Secretary • Craighall Park, Gauteng, South Africa, 2196