Legal Administrator

Ergasia Placements; Cape Town; On-site; ZAR 67,000 - 112,000; Full time

Job summary

Ergasia Placements supports a reputable law firm in Observatory, Cape Town, seeking a Legal Administrator to join the team. The role requires someone who can read and follow written instructions, manage emails, and keep accurate records.

Candidates should have Matric and 2–3 years of admin experience; legal experience is a plus. Proficiency in MS Office and strong organizational skills are essential to manage deadlines in a busy environment.

Qualifications

• Matric / Grade 12 and organised, detail-oriented.
• Approximately 2–3 years administrative experience would be advantageous.
• Legal experience is beneficial but not essential.
• Strong reading comprehension and ability to understand written instructions.
• Good working knowledge of Microsoft Office (Outlook, Word, Excel).
• Strong computer literacy and ability to work efficiently on electronic systems.
• Excellent attention to detail and accuracy.
• Good written and verbal communication skills.
• Strong organisational and time-management skills.
• Ability to prioritise urgent work and meet deadlines.
• Ability to work independently and in a team.
• Willingness to learn legal processes and terminology.

Responsibilities

• Monitoring emails and prioritising urgent work, client instructions and court correspondence.
• Reviewing weekly prescription reports and monitoring the progress of matters.
• Capturing completed instructions and relevant information on internal systems.
• Uploading documentation for review by the instructing attorney.
• Communicating with clients regarding granted matters and documents.
• Coordinating and supervising junior administrative staff when required.
• Providing clear and professional communication to clients and correspondents.
• Assisting with preparation and amendment of legal documents for lodgement routes.
• Attending to urgent matters received via email.
• Arranging courier of documents to correspondents in outer-lying areas.
• Ensuring documentation is updated, packaged and dispatched timeously.
• Monitoring documentation for outer-lying areas and escalating urgent matters.
• Sending conflict-of-interest correspondence to correspondents before courier dispatch.
• Checking correspondents' invoices for accuracy before payment.

Skills

Reading comprehension

Microsoft Office

Organisational skills

Time management

Attention to detail

Communication skills

Ability to prioritise

Education

Matric / Grade 12

Tools

Outlook

Word

Excel

Job description

Location: Observatory, Cape Town
Salary: Up to R10 000 per month
Employment Type: Full-time
A reputable law firm based in Observatory, Cape Town is looking for an organised, efficient and detail-oriented Legal Administrator to join its team.
This position would suit someone with strong administrative abilities who is able to read, understand and accurately follow written instructions and processes.
Previous legal experience will be advantageous; however, legal processes and procedures will be taught.
The successful candidate must be comfortable working in a busy environment where accuracy, deadlines and attention to detail are important.

Minimum Requirements

• Matric / Grade 12.
• Approximately 2–3 years' administrative experience will be advantageous.
• Previous experience within a legal or professional services environment will be beneficial, but is not essential.
• Strong reading comprehension and ability to understand written instructions.
• Good working knowledge of Microsoft Office, particularly Outlook, Word and Excel.
• Strong computer literacy and ability to work efficiently on electronic systems.
• Excellent attention to detail and accuracy.
• Good written and verbal communication skills.
• Strong organisational and time-management skills.
• Ability to prioritise urgent work and meet deadlines.
• Ability to work independently while also functioning effectively within a team.
• Willingness and ability to learn legal processes and terminology.

Duties and Responsibilities

The Legal Administrator will be responsible for providing administrative support within the legal team. Duties will include:

• Monitoring emails regularly and identifying and prioritising urgent work, client instructions and court correspondence.
• Reviewing weekly prescription reports and monitoring the progress of matters.
• Capturing completed instructions and all relevant information accurately on internal systems.
• Uploading documentation for review by the instructing attorney.
• Communicating with clients regarding granted matters, queries and documentation uploaded for their review.
• Assisting with the day-to-day coordination and oversight of junior administrative staff where required.
• Providing clear and professional communication to clients and correspondents.
• Assisting with the preparation and amendment of legal documents for upcoming lodgement routes.
• Attending to urgent matters received via email.
• Amending, preparing and arranging the courier of documentation to correspondents in outer-lying areas.
• Ensuring documentation is correctly updated, packaged and dispatched timeously to meet court and client deadlines.
• Monitoring documentation for outer-lying areas and escalating urgent matters where necessary.
• Sending conflict-of-interest correspondence to correspondents before documentation is couriered.
• Checking correspondents' invoices for accuracy before submitting them for payment.
• Maintaining accurate electronic records and ensuring information is correctly captured on relevant systems.
• Assisting with additional administrative duties as operationally required.

Key Competencies

We are looking for someone who is:

• Highly attentive to detail
• Efficient and accurate
• Able to understand and follow instructions
• Comfortable working with documents and computer systems
• Organised and deadline-driven
• Professional in their communication
• Able to identify when something does not look correct and ask questions
• Willing to learn and develop within a legal environment