LEASING ADMINISTRATOR (COMMERCIAL) - MILNERTON, Cape Town

DO MORE Placements; Milnerton; On-site; ZAR 280,000 - 360,000; Full time

Job summary

DO MORE Placements in Milnerton is seeking a meticulous Leasing Administrator to manage commercial lease documentation, renewals, and reporting, ensuring accuracy and compliance across a busy property portfolio.

You will coordinate with tenants, brokers, and internal teams, maintain schedules, and generate monthly leasing reports, while upholding high standards of organization and professional discretion.

Qualifications

• 4+ years as a Leasing Administrator (Commercial sector advantageous).

Responsibilities

• Prepare and issue lease documentation in line with client and portfolio requirements.
• Track lease expiries, send renewal notices, and follow up with tenants accordingly.
• Manage vacancies by updating and circulating vacancy schedules.
• Maintain and update broker contact and distribution lists.
• Support brokers with leasing information, including templates, plans, and access arrangements for vacant premises.
• Ensure compliance documentation is complete, including FICA records and credit checks.
• Conduct lease audits and maintain lease/charge information in the property management system.
• Produce and distribute monthly leasing reports and CRM/tenant diary updates.

Skills

Leasing Admin

Job description

LEASING ADMINISTRATOR (COMMERCIAL) - MILNERTON, Cape Town

LEASING ADMINISTRATOR (COMMERCIAL) - MILNERTON, Cape Town

We’re seeking a Commercial Leasing Administrator who brings structure, precision, and consistency to a fast-moving commercial property environment. This role is critical to keeping leasing processes accurate, compliant, and on track, supporting multiple stakeholders across a diverse portfolio.

You’ll be responsible for managing detailed documentation, tracking key leasing milestones, maintaining systems and reports, and ensuring nothing slips through the cracks. The role suits someone who naturally follows up, works methodically, and is comfortable juggling multiple priorities while maintaining a high standard of accuracy.

JOB DESCRIPTION

• Prepare and issue all lease documentation inline with client and portfolio requirements
• Track lease expiries, send renewal notices, andfollow up with tenants accordingly
• Manage vacancies by updating and circulatingvacancy schedules
• Maintain and update broker contact anddistribution lists
• Support brokers with leasing-relatedinformation, including templates, plans, and access arrangements for vacantpremises in coordination with building or centre management
• Ensure compliance documentation is complete,including FICA records and credit checks
• Conduct lease audits as required and maintainaccurate lease and charge information on the property management system
• Produce and distribute monthly leasing reports,including CRM and tenant diary updates
• Request audited tenant turnover certificateswhen due and update tenant records accordingly
• Capture and maintain monthly and annual tenantturnover information on the system
• Attend monthly management meetings when required
• Set up and maintain tenant files for new leases,ensuring all documentation is properly filed and uploaded
• Distribute executed lease documentation to allrelevant stakeholders, including landlords, tenants, and brokers
• Compile lease commission schedules and submitthem for landlord approval
• Coordinate with the finance team to ensureapproved commissions are paid timeously
• Load new tenants and buildings onto the systemand process tenant deposit refunds
• Notify the meter reading service provider andmanagement team of all tenant movements within required timeframes
• Issue updated tenancy schedules to the meterreading service provider on the first working day of each month
• Export required system reports and save updatedversions in the designated building management report folder monthly

Requirements

• 4+ years as a Leasing Administrator (Commercialsector advantageous)

This is a hands-on, trust-based position that requires professionalism, discretion, and clear communication. You’ll work closely with tenants, brokers, landlords, and internal teams, often independently, making it ideal for someone who takes ownership, values process, and enjoys bringing order and clarity to complex administrative workflows.

Why You’ll Enjoy Working Here

• Part of a well-established and respected property group with a strong track record
• Exposure to experienced, high-calibre financial leadership and professional mentorship
• Modern, well-designed offices that offer a comfortable and inspiring work environment
• Competitive salary package aligned with market standards and experience
• Stable, structured organisation with clear processes and support systems