Lease Administrator (NA Hours)

MRI Software; Cape Town; On-site; ZAR 420,000 - 600,000; Full time

Job summary

MRI Software is seeking a Senior Lease Administrator to manage lease data and reporting for a diverse client portfolio. The role is based in South Africa with a hybrid model and requires 4–6+ years’ experience in lease administration or related fields.

You will liaise with clients, landlords, and internal teams to ensure data accuracy, timely reporting, and high-quality service delivery while working partial US hours from the Cape Town area.

Qualifications

• 4-6+ years of experience in lease administration or related real estate operations
• Strong understanding of lease data management and financial accuracy
• Exposure to international clients or multi-region delivery is advantageous
• Knowledge of IFRS 16 and/or FASB 842 preferred
• Excellent written and verbal communication and data analysis skills
• Ability to manage multiple priorities in a fast-paced client-focused environment
• Tertiary qualification in business, accounting, finance or related field preferred

Responsibilities

• Maintain accurate lease and sublease data, including data entry, validation, updates, and reconciliation of related financial information
• Prepare recurring client reports, lease schedules, and financial summaries
• Review landlord statements, operating cost recoveries, and service charge reconciliations
• Investigate and resolve billing discrepancies and data-related issues with clients, landlords, vendors, and internal teams
• Build strong relationships with client stakeholders through accurate, responsive service
• Identify opportunities to improve reporting quality, processes and data accuracy
• Collaborate with internal teams to support process consistency and continuous improvement

Skills

Analytical skills

Numerical ability

Problem-solving

Communication skills

Multitasking

Stakeholder management

Education

Relevant tertiary qualification in business, accounting, finance or related field

Job description

Position Overview

MRI Software’s Lease Administration team is seeking a seasoned, detail-oriented professional for a Senior Lease Administrator role based in South Africa. The team supports a diverse portfolio of occupier clients, managing lease and sublease data through MRI’s suite of software solutions across multiple regions and client environments.

This role is ideal for an individual with 4-6+ years of experience in lease administration, property administration, real estate accounting, or a related real estate operations environment. The successful candidate will bring strong financial and analytical capability, experience working with lease data and reporting, and the ability to operate effectively in a client-focused, delivery-driven environment. Exposure to international clients or multi-region processes will be advantageous, and knowledge of lease accounting principles such as IFRS 16 and/or FASB 842 will be preferred.

This role requires a strong balance of detail orientation, commercial awareness, problem-solving ability, and stakeholder management. You will serve as a key liaison between clients, landlords, and internal teams, ensuring the accuracy of lease data, alignment to lease terms, timely reporting, and a high standard of service delivery.

We operate a hybrid working model with 3 days of working from home per week. This role is based in the Cape Town Office, and the successful candidate will need to work partial US hours – 12:00 to 20:30, Monday to Friday.

Responsibilities

• Maintain accurate lease and sublease data, including data entry, validation, updates, and reconciliation of related financial information
• Prepare recurring client reports, lease schedules, and financial summaries to support operational and portfolio reporting requirements
• Review and analyze landlord statements, operating cost recoveries, service charge reconciliations, and rates or tax-related charges where applicable
• Investigate and resolve billing discrepancies, lease queries, and data-related issues in partnership with clients, landlords, vendors, and internal teams
• Build and maintain strong working relationships with client stakeholders through responsive, accurate, and professional service delivery
• Identify opportunities to improve reporting quality, process efficiency, and data accuracy across the lease administration function
• Collaborate with internal teams to support process consistency, client outcomes, and continuous improvement initiatives

Requirements

• 4-6+ years of experience in lease administration, property administration, real estate accounting, property finance, or a related real estate operations role
• Strong understanding of lease data management, reporting, reconciliations, and financial accuracy
• Exposure to international clients, shared services, or multi-region delivery environments would be advantageous
• Knowledge of lease accounting principles, including IFRS 16 and/or FASB 842, would be preferred
• Strong analytical, numerical, and problem-solving skills with high attention to detail
• Excellent written and verbal communication skills, with the ability to engage professionally with internal and external stakeholders
• Proven ability to manage multiple priorities in a fast-paced, client-focused environment
• Relevant tertiary qualification in business, accounting, finance, property studies, or a related field preferred

Diversity & Inclusion

As a global company, we believe diversity brings benefits for our people, customers, and clients. This is why MRI Software is committed to being an inclusive employer, regardless of your ethnicity, religion, sexual orientation, gender identity, disability, age, military and veteran status.

MRI is proud to be an inclusive employer. We welcome and celebrate diversity across all backgrounds, including ethnicity, religion, sexual orientation, gender identity, disability, age, military, veteran status and more. We believe that belonging is a direct result of diversity, equity, and inclusion. Those values are woven into the fabric of who we are and are foundational to our continued success. Come and see for yourself!